Proton Therapy Consultation & Treatment Scheduling Form

Streamline Your Proton Therapy Journey with Our Comprehensive Consultation Form

Proton therapy represents one of the most advanced forms of radiation oncology treatment available today. Our Proton Therapy Consultation & Treatment Scheduling Form helps radiation oncology centers, cancer treatment facilities, and specialized medical practices efficiently manage the complex intake and scheduling process for patients beginning their proton therapy journey.

This template is specifically designed for healthcare providers offering proton beam therapy services. It consolidates multiple appointment types—initial consultations, treatment simulations, and daily radiation sessions—into a single, streamlined patient intake experience. The form captures essential medical information, collects tumor imaging files, verifies insurance coverage details, and coordinates complex treatment schedules, all while maintaining a compassionate, patient-centered approach.

Built for Radiation Oncology Workflows

For radiation oncology departments, medical physicists, dosimetrists, and patient coordinators, this form eliminates the back-and-forth typically required to onboard proton therapy patients. Instead of managing separate forms for consultation booking, imaging collection, insurance verification, and treatment scheduling, everything flows through one intelligent, conditional form that adapts based on patient responses.

The form includes secure file upload capabilities for CT scans, MRI images, PET scans, and previous radiation records—critical documentation that treatment planning teams need before the first consultation. Insurance verification fields capture policy details, pre-authorization numbers, and coverage specifics, helping billing departments confirm coverage for this specialized treatment modality before simulation begins.

Automate Patient Coordination with Stepper

Proton therapy requires precise coordination across multiple departments and appointment types. By connecting this form to Stepper, your AI-native workflow automation platform, you can automatically:

• Route new patient submissions to the appropriate radiation oncologist based on tumor type and location
• Trigger insurance pre-authorization workflows with your billing team
• Send automated appointment confirmations and preparation instructions
• Create patient records in your EMR or practice management system
• Schedule follow-up communications and treatment milestone check-ins
• Coordinate with medical physics for treatment planning once imaging is received

This level of automation ensures nothing falls through the cracks during the complex multi-week treatment planning and delivery process, while freeing your patient coordinators to focus on providing compassionate care rather than administrative follow-up.

Professional, HIPAA-Conscious Design

While Paperform itself is not HIPAA compliant, this template is designed with healthcare best practices in mind. The form uses clear, professional language appropriate for cancer patients and their families during a stressful time. Conditional logic ensures patients only see questions relevant to their specific situation, reducing form fatigue and improving completion rates.

Whether you're a dedicated proton therapy center, a comprehensive cancer treatment facility, or a radiation oncology practice expanding into advanced treatment modalities, this template provides the foundation for a seamless patient intake experience that reflects the cutting-edge nature of your proton therapy services.

Trusted by healthcare providers worldwide, Paperform offers SOC 2 Type II compliance, secure file uploads, and flexible integration options to connect with your existing healthcare technology stack.