Outdoor Adventure Camp Safety Incident Report

Running an outdoor adventure camp means managing inherent risks across climbing walls, water activities, wilderness hikes and team challenges. When incidents occur, you need a clear, consistent way to document what happened, how your team responded, and ensure families are kept informed—without drowning in paperwork or losing critical details in the chaos.

This Outdoor Adventure Camp Safety Incident Report template gives camp directors, activity coordinators and safety officers a structured form to capture every essential detail the moment an incident occurs. From minor scrapes to more serious medical responses, the form adapts based on the type of activity and severity, ensuring you collect the right information without overwhelming staff in high-pressure moments.

Built specifically for summer camps, outdoor education programs, adventure tourism operators and youth recreation organizations, this template uses conditional logic to show relevant questions based on activity type—whether it's rock climbing, kayaking, ropes courses or backcountry hiking. Medical response fields capture vital signs, treatment administered and any evacuation details, while parent notification sections help you maintain clear communication with families and create a complete audit trail.

With Paperform's payment and booking features, you can link incident reports back to participant registration data, and use Stepper workflows to automatically notify camp leadership, trigger insurance claim processes, or send follow-up check-ins to affected families. Everything stays connected, so your safety protocols work seamlessly from registration through to incident resolution.

Whether you're managing a week-long wilderness camp, day adventure programs or multi-activity outdoor centres, this template helps you maintain professional safety standards, support your insurance requirements, and most importantly—respond quickly and appropriately when campers need your care.