Organ Preservation Scope of Work Template

Managing organ preservation protocols requires meticulous documentation, precise temperature control, and seamless coordination between procurement and transplant teams. This Organ Preservation Scope of Work template provides a structured framework for defining preservation protocols, perfusion parameters, viability assessment criteria, transport logistics, and outcome tracking—all in one centralized, professional form.

Built for transplant coordinators, organ procurement organizations (OPOs), preservation specialists, and research teams, this template ensures every critical detail is captured and communicated clearly across the entire preservation workflow.

Why use Paperform for organ preservation documentation?

Paperform gives healthcare and research teams a flexible, compliant platform to create branded forms that capture complex clinical and logistical data. With conditional logic, you can tailor perfusion protocols and viability checks based on organ type, preservation method, and transport distance. Integrate with your CRM, project management tools, or data repositories via native connections or Stepper (stepper.io) to automate handoffs, trigger alerts, and keep stakeholders informed in real time.

For teams managing multiple preservation cases simultaneously, Paperform's SOC 2 Type II compliance, role-based permissions, and data residency controls provide the security and oversight required in sensitive healthcare workflows—without the need for custom development.

What's included in this template

This scope of work template covers:

• Project and organ details: Case identification, organ type, donor information, and procurement team assignments
• Perfusion protocol: Perfusion solution type, flow rates, pressure parameters, and monitoring intervals
• Temperature management: Target temperature ranges, cooling methods, and continuous monitoring requirements
• Viability assessment criteria: Functional markers, biopsy requirements, perfusate analysis, and decision thresholds
• Transport logistics: Transport mode, estimated transit time, container specifications, and contingency plans
• Outcome tracking: Post-transplant follow-up intervals, success metrics, and reporting protocols
• Regulatory and compliance notes: Documentation requirements, consent tracking, and quality assurance checkpoints

Whether you're coordinating a heart preservation with hypothermic machine perfusion or managing a liver transport with normothermic perfusion, this template adapts to your specific protocols while maintaining the structure needed for regulatory compliance and quality assurance.

Streamline preservation workflows with automation

Once your scope of work is submitted, use Stepper to automate downstream tasks: notify transport teams when preservation begins, send viability updates to surgical coordinators, log data in research databases, and trigger post-transplant outcome tracking surveys. Keep your entire preservation workflow connected, auditable, and efficient—so your team can focus on saving lives, not chasing paperwork.