Ontario Pay Equity Plan Filing for Public Sector Employers

Ontario Pay Equity Plan Filing Made Simple

Complying with Ontario's Pay Equity Act can be complex, especially for public sector employers managing detailed job evaluation methodologies and compensation structures. This Ontario Pay Equity Plan Filing template from Paperform helps HR teams, compensation analysts, and public sector administrators submit accurate, compliant pay equity plans without drowning in spreadsheets and paperwork.

Whether you're filing an initial plan, an amendment, or a progress report to the Pay Equity Commission, this template captures all the essential information—from organization details and bargaining unit classifications to job-to-job comparisons and proportional value calculations—in one professional, organized form.

Why Public Sector Employers Choose This Template

Ontario's public sector organizations face unique pay equity requirements under the Pay Equity Act. This template is specifically designed for:

• Municipal governments and local boards preparing comprehensive pay equity plans
• School boards and educational institutions documenting job classes and evaluation systems
• Healthcare organizations and hospitals managing complex compensation structures
• Crown agencies and public corporations ensuring ongoing compliance
• HR and compensation teams coordinating cross-departmental equity initiatives

The form guides you through each section of the filing process, from employer identification and establishment details through to the job evaluation methodology, job class comparisons, and adjustment timelines required by the Pay Equity Commission.

Complete Job Evaluation and Comparison Framework

Pay equity compliance hinges on thorough job evaluation. This template includes dedicated sections for:

• Job evaluation system selection (point factor, job classification, or other approved methods)
• Compensable factors documentation (skill, effort, responsibility, and working conditions)
• Job class identification for both female-dominated and male-dominated positions
• Job-to-job and proportional value comparisons with supporting calculations
• Pay equity adjustments with implementation schedules and cost projections

By structuring your filing around these core components, you can demonstrate clear compliance with the Act while maintaining transparent documentation for audits and reviews.

Built for Public Sector Workflow and Collaboration

Public sector pay equity plans require input from multiple stakeholders—HR professionals, union representatives, department heads, and finance teams. Paperform makes collaboration seamless:

• Share the form link with internal teams to gather department-specific job data
• Use conditional logic to show relevant sections based on bargaining unit status or establishment type
• Collect supporting documents like collective agreements, wage scales, and job descriptions directly through file upload fields
• Track submissions in real-time as different departments complete their sections
• Export data to Excel or CSV for further analysis or Commission submission

And because Paperform is SOC 2 Type II compliant with robust data security, you can trust that sensitive compensation data and employee information remain protected throughout the filing process.

Automate Follow-Up and Record-Keeping with Stepper

Once your pay equity plan is filed, ongoing monitoring and documentation are essential. Connect your Paperform submission to Stepper to automatically:

• Create compliance tracking records in your HR management system or Airtable database
• Schedule annual review reminders for plan updates and amendments
• Route approvals through executive leadership or legal counsel before submission
• Generate audit-ready reports summarizing job evaluations and equity adjustments
• Notify relevant stakeholders when plan milestones or adjustment deadlines approach

This workflow automation means your HR team can focus on strategic equity initiatives rather than manual administrative tasks, while maintaining a complete audit trail for Commission inquiries.

Professional, Compliant Documentation in Minutes

Paperform's flexible design means your filing form can look as professional as it is functional. Apply your organization's branding, add guidance text to clarify complex sections, and embed explanatory videos or reference documents to support team members completing the form.

With over 500,000 teams trusting Paperform for critical business workflows, you're in good company. Our platform combines the simplicity of a document editor with the power of enterprise-grade form automation—no coding required.

Get Started with Your Pay Equity Filing Today

Whether you're preparing your first pay equity plan or streamlining annual updates, this template gives public sector employers in Ontario a clear, organized path to compliance. Start with this template, customize it to your organization's structure and evaluation methodology, and submit with confidence knowing you've captured every required detail.

Ready to simplify your pay equity compliance? Create your free Paperform account and start building forms that work as hard as your HR team does.