Office Holiday Closure Notification Form

Managing office closures during the holiday season doesn't have to be chaotic. This Office Holiday Closure Notification Form helps businesses coordinate team schedules, emergency contacts, and client communication during Christmas, New Year, and winter break periods.

Whether you're a small business coordinating a few days off or a growing company managing staggered schedules across departments, this template streamlines the entire process. Collect out-of-office dates from team members, designate emergency contacts, set client communication preferences, and confirm reopening schedules—all in one centralised form.

Why Paperform is perfect for holiday planning:

With Paperform's conditional logic, you can automatically route different questions based on department, role, or closure dates. Need to know who's covering urgent client matters? Add follow-up questions that only appear for customer-facing roles. Want to send different confirmation emails to full-time staff versus contractors? Paperform handles that seamlessly.

For agencies and professional services firms managing multiple clients during the holidays, Paperform's Agency+ plan lets you create branded versions of this form for each client or business unit, while maintaining centralized reporting.

Automate your holiday workflows with Stepper:

Once submissions come in, use Stepper to automate your holiday operations. Automatically update your shared team calendar, send closure notifications to your client list, post out-of-office updates to Slack, or trigger reminder emails as reopening dates approach. You can even set up automated responses for emergency contacts based on the type of inquiry—all without writing a line of code.

This template works brilliantly for HR teams, office managers, operations leads, and small business owners who want a professional, organized approach to holiday scheduling. Trusted by over 500,000 teams worldwide, Paperform helps you maintain clear communication and smooth operations even when the office is winding down for the season.