Office Floor Plan Feedback & Workstation Assignment Form

Moving offices or redesigning your workspace layout? This Office Floor Plan Feedback & Workstation Assignment Form helps facilities managers and HR teams collect meaningful employee input during office relocations, desk moves, and space reconfigurations.

Whether you're planning a full office relocation, reconfiguring your existing space, or implementing activity-based working, this template makes it easy to understand team proximity needs, department clustering requirements, and individual workspace preferences—all in one streamlined form.

Why this template works for office moves and relocations

Office relocations are complex projects that affect every employee. Getting floor plan feedback and workstation preferences upfront helps you create layouts that boost productivity, support collaboration, and improve employee satisfaction. This form captures everything from quiet zone assignments to collaboration hub placement, ensuring your new space works for everyone.

Key features include:

• Department and team clustering preferences to keep related teams close
• Window seat and natural light requests for employee wellbeing
• Quiet zone vs. collaboration area preferences based on work style
• Accessibility requirements and ergonomic needs
• Equipment and storage space requirements
• Meeting room and breakout space feedback

Perfect for facilities managers, office managers, and HR teams

This template is designed for property managers, facilities coordinators, office managers, and HR professionals managing office moves, hot-desking implementations, or workspace redesigns. It works equally well for corporate offices, coworking spaces, and growing startups navigating their first major office expansion.

The form helps you balance individual preferences with operational needs, making the often-stressful experience of office relocation more collaborative and transparent. By involving employees in the planning process, you'll create buy-in and reduce resistance to change.

Streamline your move with Paperform + automation

Built on Paperform's flexible platform, this form can be customized to match your brand and integrated directly into your relocation project workflow. Collect responses, export data to spreadsheets for space planning software, and keep your team updated throughout the process.

Want to take it further? Connect this form to Stepper (stepper.io) to automatically route feedback to department heads for approval, trigger follow-up emails for employees with special requirements, or create task lists in your project management tool as assignments are finalized. You can even set up conditional notifications to alert your facilities team when quiet zone capacity is reached or when multiple teams request the same collaboration space.

Start planning your office move with confidence—gather the insights you need to create a workspace that actually works for your teams.