Moving offices or redesigning your workspace layout? This Office Floor Plan Feedback & Workstation Assignment Form helps facilities managers and HR teams collect meaningful employee input during office relocations, desk moves, and space reconfigurations.
Whether you're planning a full office relocation, reconfiguring your existing space, or implementing activity-based working, this template makes it easy to understand team proximity needs, department clustering requirements, and individual workspace preferences—all in one streamlined form.
Why this template works for office moves and relocations
Office relocations are complex projects that affect every employee. Getting floor plan feedback and workstation preferences upfront helps you create layouts that boost productivity, support collaboration, and improve employee satisfaction. This form captures everything from quiet zone assignments to collaboration hub placement, ensuring your new space works for everyone.
Key features include:
- Department and team clustering preferences to keep related teams close
- Window seat and natural light requests for employee wellbeing
- Quiet zone vs. collaboration area preferences based on work style
- Accessibility requirements and ergonomic needs
- Equipment and storage space requirements
- Meeting room and breakout space feedback
Perfect for facilities managers, office managers, and HR teams
This template is designed for property managers, facilities coordinators, office managers, and HR professionals managing office moves, hot-desking implementations, or workspace redesigns. It works equally well for corporate offices, coworking spaces, and growing startups navigating their first major office expansion.
The form helps you balance individual preferences with operational needs, making the often-stressful experience of office relocation more collaborative and transparent. By involving employees in the planning process, you'll create buy-in and reduce resistance to change.
Streamline your move with Paperform + automation
Built on Paperform's flexible platform, this form can be customized to match your brand and integrated directly into your relocation project workflow. Collect responses, export data to spreadsheets for space planning software, and keep your team updated throughout the process.
Want to take it further? Connect this form to Stepper (stepper.io) to automatically route feedback to department heads for approval, trigger follow-up emails for employees with special requirements, or create task lists in your project management tool as assignments are finalized. You can even set up conditional notifications to alert your facilities team when quiet zone capacity is reached or when multiple teams request the same collaboration space.
Start planning your office move with confidence—gather the insights you need to create a workspace that actually works for your teams.
More templates like this
Office Relocation Communication Preferences Form
Capture employee communication preferences, update frequency, and concerns during office moves to ensure everyone stays informed and supported throughout the relocation process.
Departmental Office Move Champion Assignment Form
A comprehensive form for recruiting and onboarding office move champions who will support their departments through relocations, including volunteer selection, training requirements, and communication responsibilities.
Employee Office Move Buddy Program Pairing Form
Match employees with move buddies based on experience level, department, and preferences to make office relocations smoother and build connections across teams.
Office Library and Resource Center Setup Form
A comprehensive form for setting up a new office library and resource center, including book collection organization, digital resources, study room bookings, and staffing requirements.
Office Move Artwork & Decorative Items Handling Form
Coordinate professional handling, packing, insurance, and installation of artwork and decorative items during office moves and relocations with approval workflows.
Office Move Building Access and Security Coordination Form
Coordinate building access, badge transfers, and security system updates for office moves and relocations. Streamline employee access permissions, visitor management, and security integrations in one form.
Office Move Utility Setup and Transfer Coordination Form
Streamline your office relocation with this comprehensive utility setup and transfer form. Coordinate electricity, internet, water, gas, HVAC, and vendor services in one place.
Corporate After-Hours Access Request Form
A professional form for employees to request weekend and after-hours building access with manager approval workflow and employee verification.
Cubicle and Workstation Configuration Form
Streamline office setup with a professional workstation configuration form. Collect employee preferences for cubicle partitions, storage units, monitor arms, cable management, and workspace personalization for your new office space.
Department Office Move Coordination Form
Streamline your office relocation with this comprehensive department move coordination form. Capture team size, equipment needs, critical timelines, and communication preferences to ensure a smooth transition.
Employee Desk Move Request Form
Request and coordinate employee desk moves and office relocations with this comprehensive form. Track workstation details, IT equipment, personal items, and preferred move dates to ensure smooth space transitions.
Employee Office Seating Preference Form
Collect employee workspace preferences, seating requests, proximity needs, and accessibility requirements for office moves, relocations, or desk assignments with this comprehensive seating preference form.