Net-30 Vendor Account Application

Streamline Your Wholesale Credit Applications with Paperform

If you're a wholesaler, distributor, or manufacturer looking to onboard new B2B customers with Net-30 payment terms, this vendor account application template gives you everything you need to collect business credentials, verify legitimacy, and capture initial order details—all in one professional, on-brand form.

Why Net-30 vendor applications matter

Extending credit to business customers is essential for staying competitive in wholesale and B2B sales. But manual credit applications—scattered across PDFs, email attachments, and phone calls—create friction, slow down approvals, and increase the risk of incomplete or inaccurate information.

This Net-30 Vendor Account Application template is designed for distributors, wholesalers, and suppliers who need a fast, secure way to collect:

• Complete business information and tax IDs
• Resale certificates and business licenses
• Trade references for credit verification
• Bank references for financial credibility
• Initial order details to kickstart the relationship

By digitizing this process with Paperform, you can approve creditworthy customers faster, reduce back-and-forth emails, and start fulfilling orders with confidence.

What's included in this template

This form is structured to capture everything you need for a thorough credit evaluation:

Business Information Section
Collect legal business name, DBA, entity type, EIN/tax ID, years in business, and contact details. This helps you verify the legitimacy of the applicant and ensures you're dealing with an established entity.

Business Documentation Uploads
Request uploads of resale certificates, business licenses, and tax exemption documents. These are critical for compliance and validating that the business is authorized to purchase wholesale.

Trade References
Gather contact information for existing suppliers or vendors the business works with. This allows you to verify their payment history and creditworthiness with other companies in your industry.

Bank References
Collect banking details for financial verification, including bank name, branch, account length, and contact information for a reference check.

Initial Order Details
Capture the first order the customer wants to place, including product selections, quantities, and estimated order value. This gives you visibility into their purchasing intent and helps you assess the initial credit risk.

Credit Terms Agreement
Include a clear acknowledgment of Net-30 payment terms, late fees, and credit policies, ensuring both parties are aligned before approval.

Perfect for wholesalers, distributors, and B2B suppliers

This template is ideal for:

• Wholesale distributors offering products to retailers, resellers, and other businesses
• Manufacturers selling direct to stores, dealers, or other commercial buyers
• Import/export companies establishing credit with new trade partners
• B2B eCommerce brands expanding from retail to wholesale channels
• Industrial suppliers providing materials, equipment, or supplies on credit terms
• Food and beverage distributors onboarding restaurants, cafes, and retail partners

Whether you're in apparel, electronics, beauty, industrial supplies, or any other B2B vertical, this form adapts to your business model and compliance requirements.

How Paperform makes vendor onboarding effortless

Paperform transforms your vendor application process from a paperwork nightmare into a streamlined, automated workflow:

Professional, branded experience
Customize the form's fonts, colors, logo, and background to match your company's brand. Embed it on your website or send it as a standalone link—either way, you'll make a strong first impression on prospective wholesale customers.

File uploads for documentation
Collect resale certificates, business licenses, W-9 forms, and other required documents directly within the form. No more chasing down attachments via email.

Conditional logic for smart routing
Show or hide fields based on responses—for example, only ask for resale certificates if the applicant is a retailer, or request additional references if the credit request exceeds a certain threshold.

Instant notifications and CRM integration
Get notified immediately when a new application is submitted, and push data straight into your CRM, ERP, or accounting software via Stepper, Zapier, or native integrations. This keeps your sales and finance teams in sync without manual data entry.

Automate credit approval workflows with Stepper

Once an application is submitted, Stepper (stepper.io) can automate your entire credit review process:

• Route applications to your credit or finance team for review
• Trigger credit checks with third-party services
• Send follow-up emails requesting missing documents or clarifications
• Update your ERP or accounting system with approved customer records
• Notify your sales team to follow up with the customer once approved

This means faster approvals, fewer bottlenecks, and a better experience for your new wholesale customers.

Add eSignatures for credit agreements with Papersign

Need customers to sign a credit agreement or terms and conditions before approval? Use Papersign (papersign.com) to turn approved applications into legally binding contracts. Once the form is submitted, automatically send a credit agreement for eSignature, keeping everything linked and audit-ready.

Built for compliance and trust

Paperform is SOC 2 Type II compliant and offers secure data handling, encrypted file uploads, and role-based permissions to protect sensitive business information like EINs, bank details, and financial documents. You can also set up data residency controls to meet regional compliance requirements.

This makes Paperform a trusted solution for wholesalers and distributors who need to safeguard customer data while scaling their B2B operations.

Get started in minutes

This template is ready to use out of the box, or you can customize it to match your specific credit policies, product catalog, and approval workflows. Whether you're a small regional distributor or a growing national supplier, Paperform gives you the flexibility and automation to handle vendor applications at any scale.

Start building stronger wholesale relationships with a faster, more professional credit application process.