Marketing Materials Request Form

Streamline Your Marketing Material Requests with Paperform

Managing marketing materials across campaigns can quickly become chaotic—scattered email requests, lost approvals, and no clear paper trail of what was ordered, when, or for how much. This Marketing Materials Request Form template centralizes every request into one professional, trackable workflow that keeps your marketing team organized and your brand consistent.

Built for Modern Marketing Teams

Whether you're a marketing agency juggling multiple clients, an in-house team running seasonal campaigns, or a growing SMB coordinating events and promotions, this template handles the full lifecycle of material requests. Request business cards, brochures, banners, promotional swag, digital assets, or custom signage—all with built-in quantity controls, delivery dates, and budget allocation tied to specific campaigns.

The form captures everything procurement and creative teams need: material type, specifications, quantities, preferred vendors, distribution logistics, and campaign codes for accurate budget tracking. Conditional logic reveals relevant fields based on material type, so requesters only see what matters to their specific order.

On-Brand, Professional Requests Every Time

Paperform's document-style editor means this form doesn't look like a boring survey. Add your logo, brand colors, and campaign imagery inline to create a request experience that feels native to your marketing ecosystem. Embed it on your intranet, link it from project management tools, or share it directly with team members who need to order materials on the fly.

The form includes sections for brand asset references, file uploads for creative briefs or mockups, and approval workflows that ensure every request aligns with brand guidelines before it goes to production. You can even integrate your existing brand asset library by linking to approved templates, logos, and design files directly in the form instructions.

Payments, Approvals, and Workflow Automation

If your marketing materials require upfront payment or deposit allocation from campaign budgets, Paperform's native payment integrations with Stripe, PayPal, and Square let you collect funds or track internal budget codes right inside the form. No more chasing down purchase orders or reconciling expenses after the fact.

Once a request is submitted, connect the form to Stepper (stepper.io) to automate your entire fulfillment workflow. Route requests to the right approvers based on budget thresholds, send specifications to vendors, update inventory trackers in Airtable or Google Sheets, ping Slack channels when materials ship, and notify requesters when items are ready for pickup or delivered to their distribution location.

For agencies managing multiple brands or clients, Paperform's Agency+ features let you clone and customize this template for each client, keeping requests organized under separate workspaces with role-based permissions for account managers, creative teams, and finance.

AI-Powered Insights and Reporting

Track material spend, identify popular campaign assets, and spot ordering patterns with AI Insights. Summarize hundreds of requests into clear reports showing which materials drive the most demand, where budgets are concentrated, and how lead times compare across vendors—perfect for quarterly reviews or campaign retrospectives.

Secure, Scalable, and Compliant

Paperform is SOC 2 Type II certified and offers data residency controls, SSO, and role-based access for teams that need audit trails and secure handling of budget and vendor information. Whether you're a 5-person marketing team or a 500-person organization, this template scales with your needs.

Perfect For

• Marketing teams requesting campaign collateral, event materials, and branded swag
• Creative agencies managing client material orders and brand asset distribution
• Corporate communications coordinating internal communications materials and presentations
• Event planners ordering signage, booth materials, and promotional giveaways
• Sales teams requesting updated sales collateral, presentations, and leave-behinds
• HR departments ordering recruitment materials, onboarding kits, and employee merchandise

Replace messy email threads and lost requests with a professional, automated marketing materials workflow. With Paperform, every request is tracked, every budget is allocated, and every material order supports your campaigns without the administrative chaos.