Live Auction Recording Consent Form

Secure Your Live Auction Recordings with Professional Consent Documentation

Running live auctions requires careful documentation—not just for legal compliance, but to protect both your auction house and your bidders. This Live Auction Recording Consent Form provides a comprehensive solution for event organizers, auction houses, and fundraising teams who need clear, documented permission to record bidders during live events.

Why This Template is Essential for Auction Professionals

Whether you're organizing charity galas, estate auctions, art sales, or benefit events, recording your auctions serves multiple critical purposes: creating an indisputable record of bids and transactions, providing evidence for dispute resolution, and capturing promotional content for future marketing efforts.

This template is specifically designed for auction houses, nonprofit fundraisers, event production companies, and hospitality venues that regularly host live auctions. It addresses the unique intersection of transactional recording, legal documentation, and promotional content creation—all within a single, streamlined consent process.

How Paperform Makes Auction Consent Seamless

Built on Paperform's flexible platform, this template lets you collect consent before bidders enter the auction floor, during registration, or as part of your paddle number assignment process. The form's conditional logic automatically shows relevant sections based on consent choices, and the professional design ensures bidders feel confident and informed about how their image and voice will be used.

With Paperform's payment integration, you can combine this consent form with deposit collection or registration fees. The submission data flows directly into your CRM or event management tools, creating a complete audit trail that connects each bidder's consent status to their paddle number and transaction history.

Extend Your Workflow with Papersign and Stepper

For auctions requiring formal signed agreements, use Papersign to automatically generate contracts from form submissions and collect legally binding eSignatures. This is particularly valuable for high-value auctions where additional terms and conditions require formal execution.

Automate your entire auction workflow with Stepper—route consent forms to your legal team for review, trigger email confirmations with paddle numbers, update your bidder database, and even create segmented lists for future promotional mailings based on marketing consent preferences.

This template helps auction professionals maintain compliance, reduce disputes, and capture compelling content—all while providing bidders with transparency and control over their participation.