Legal Document Signing Identity Verification Form

When legal documents require notarization or witnessed signatures, proper identity verification is essential. This Legal Document Signing Identity Verification Form streamlines the entire process—from confirming government-issued ID and scheduling notary appointments to collecting witness information and obtaining biometric consent.

Built for law firms, title companies, financial institutions, real estate professionals, and any organization handling contracts, affidavits, powers of attorney, or other notarized documents, this template ensures compliance while keeping the experience smooth for signers.

Why Paperform for legal identity verification?

Paperform lets you create secure, professional forms that capture sensitive information, upload ID documents, schedule notary appointments, and route submissions directly into your workflow—all without writing a single line of code.

• Secure file uploads: Collect high-quality images or scans of government-issued IDs with file type restrictions and validation.
• Built-in scheduling: Use appointment fields to let signers book notary sessions based on your availability, with automatic calendar syncing.
• Conditional logic: Show or hide witness fields, biometric consent clauses, and notary options based on document type or signing method.
• Papersign integration: Once identity is verified, send the actual legal documents for secure eSignature through Papersign—keeping everything linked to the original verification submission for a complete audit trail.
• Workflow automation with Stepper: Use Stepper to automatically route verified submissions to your CRM, case management system, or notary scheduler, notify your team, and trigger follow-up actions based on ID verification status.

Who benefits from this form?

• Law firms and legal practices: Verify client identity before executing powers of attorney, wills, trusts, and legal agreements.
• Real estate and title companies: Confirm signer identity for closing documents, deeds, and mortgage paperwork.
• Financial services: Meet KYC (Know Your Customer) requirements for account opening, loan signing, and fiduciary transactions.
• Notaries public and mobile notary services: Collect verification details and schedule appointments in one streamlined form.
• Corporate legal departments: Ensure compliance for contracts, NDAs, and corporate resolutions requiring notarization.

With SOC 2 Type II compliance, data residency controls, and SSL encryption, Paperform keeps sensitive identity information secure. Customize the form to match your brand, embed it on your website, or share via a direct link—then let the platform handle the rest.