Laboratory Quality Control Vendor Assessment Form

Professional Laboratory Quality Control Vendor Assessment

Selecting the right quality control vendor is critical for maintaining laboratory accreditation, ensuring accurate test results, and meeting regulatory compliance standards. This Laboratory Quality Control Vendor Assessment Form provides lab directors and quality managers with a structured framework to evaluate suppliers of reference materials, control samples, proficiency testing services, and technical consultation.

Built for Laboratory Excellence

Whether you're managing a clinical diagnostic lab, research facility, environmental testing center, or pharmaceutical QC laboratory, this template helps you systematically assess vendors across the metrics that matter most: reference material stability and shelf life, certification documentation (ISO 17034, ISO Guide 34, NIST traceability), inter-laboratory comparison performance, technical support responsiveness, and regulatory compliance.

The form captures detailed information about the vendor's quality management systems, documentation practices, lot-to-lot consistency, shipping and storage protocols, and their ability to provide expert technical consultation when analytical challenges arise.

Streamline Vendor Qualification with Paperform

Built with Paperform's flexible form builder, this assessment template replaces scattered spreadsheets and email chains with a professional, branded evaluation process. Use conditional logic to show relevant questions based on the type of quality control materials being assessed, and leverage file upload fields to collect certificates of analysis, stability studies, and proficiency testing reports in one centralized location.

Connect your completed assessments to your laboratory information management system (LIMS), quality management software, or procurement tools using Stepper (stepper.io) workflows—automatically routing high-scoring vendors for approval, flagging compliance gaps for follow-up, or triggering re-evaluation schedules based on your assessment cycle.

For laboratories requiring vendor agreements or quality assurance contracts, integrate Papersign (papersign.com) to send supplier agreements for electronic signature immediately after successful assessment, maintaining a complete audit trail from evaluation through contract execution.

Maintain Compliance and Quality Standards

This template supports your laboratory's compliance with CAP, CLIA, ISO 15189, ISO/IEC 17025, and Good Laboratory Practice (GLP) requirements for vendor qualification and ongoing evaluation. Generate comprehensive vendor reports, track performance trends over time, and maintain documentation that satisfies auditor requirements—all through Paperform's secure, SOC 2 Type II compliant platform.

Whether you're conducting initial vendor qualification, annual re-evaluations, or investigating quality issues, this form template ensures consistent, thorough assessment of the quality control suppliers your laboratory depends on.