KVK Company Secretary Appointment Form

Streamline Company Secretary Appointments with This KVK-Compliant Form

Appointing a company secretary is a critical governance decision for Dutch businesses. Whether you're a startup registering with the Kamer van Koophandel (KVK) or an established enterprise updating your corporate structure, this KVK Company Secretary Appointment Form helps you document responsibilities, authority levels, and records management duties in a clear, compliant format.

Who This Form Is For

This template is designed for:

• Legal professionals managing corporate governance for Dutch clients
• Business owners and executives formalising internal governance structures
• HR and compliance teams documenting officer appointments and responsibilities
• Consultants and advisors supporting SMBs with KVK registration and regulatory compliance

Why Use Paperform for Dutch Regulatory Forms?

Paperform's flexible document-style editor lets you create forms that feel like official documents—not generic surveys. You can add your company logo, format text to match your brand, and use conditional logic to show relevant fields based on company type, authority level, or governance structure.

After submission, this form can trigger Stepper workflows (stepper.io) to automatically notify your legal team, update your corporate records in Notion or Airtable, and send appointment letters via Papersign (papersign.com) for secure eSignatures from the appointee and authorised directors. Everything stays connected, compliant, and auditable—no manual handoffs required.

Features of This Template

• Company and appointee details with KVK number validation
• Responsibility selection covering statutory duties, shareholder communication, and regulatory filings
• Authority level definitions for signing powers and financial limits
• Corporate records management clauses for minute books, share registers, and compliance documentation
• Conditional logic that adapts questions based on appointment type and company structure
• Professional layout suitable for internal governance records and KVK documentation

Whether you're appointing your first company secretary or updating governance roles as your business scales, this template gives you a structured, compliant foundation that integrates seamlessly with your existing legal and HR workflows.