KVK Balance Sheet Filing Extension Request Form

Dutch businesses registered with the Kamer van Koophandel (KVK) are required to file their annual financial statements within strict deadlines. However, when circumstances demand more time, this KVK Balance Sheet Filing Extension Request Form provides a professional, compliant way to formally request additional time from the Chamber of Commerce.

Built specifically for Dutch businesses, accountants, and financial administrators, this form template captures all the essential information the KVK requires to evaluate extension requests: company identification details including KVK number and RSIN, current financial year details, valid reasons for the delay, and accountant confirmation.

The form guides users through providing legitimate grounds for extension—such as complex business transactions, changes in ownership structure, ongoing audits, system migrations, or unexpected circumstances that have impacted normal financial reporting cycles. It includes dedicated sections for accountant or financial advisor confirmation, ensuring your request meets professional standards and regulatory expectations.

Paperform makes KVK compliance straightforward. With conditional logic, the form adapts based on company type and reason for extension, showing only relevant fields. File upload capabilities let you attach supporting documentation directly, while automated email confirmations provide both the company and their accountant with a complete record of the submission.

For accounting firms managing multiple clients, this template streamlines the extension request process across your portfolio. For businesses working with external financial advisors, the clear structure ensures nothing is missed. And with Stepper (stepper.io), you can automate the entire workflow—route requests for internal approval, notify the responsible accountant, update your practice management system, and even set calendar reminders for the new deadline once granted.

Whether you're a financial controller at a BV, an accountant at a Dutch accounting practice, or a business owner managing compliance yourself, this form brings professional structure to a time-sensitive regulatory requirement. Start with this template and customize it to match your firm's branding and internal processes.