KRA VAT Registration Application Form

Simplify Your KRA VAT Registration with Paperform

Registering for Value Added Tax (VAT) with the Kenya Revenue Authority is a critical compliance step for businesses operating in Kenya. Whether you've just crossed the mandatory KSh 5 million annual turnover threshold or you're voluntarily registering to claim input tax, the KRA VAT registration process requires accurate information and proper documentation.

This KRA VAT Registration Application Form template streamlines the entire process, replacing paper forms and in-person visits with a professional, digital-first approach that saves time and reduces errors.

Who Should Use This KRA VAT Registration Form?

This template is designed for:

• Small and medium businesses in Kenya that have exceeded or expect to exceed the mandatory VAT registration threshold
• Accountants and tax consultants managing multiple client registrations
• Business registration agents who help entrepreneurs navigate KRA compliance
• New businesses seeking voluntary VAT registration to enhance credibility and reclaim input VAT
• Foreign companies establishing a taxable presence in Kenya

What Makes This VAT Registration Template Essential?

Kenya's VAT registration requirements are detailed and specific. Missing information or incorrect business activity codes can delay your application significantly. This template ensures you collect everything KRA needs in one organised submission:

Business Information Collection: Capture complete business details including KRA PIN, business name, trading name, registration date, and business type (sole proprietorship, partnership, limited company, or branch of foreign company).

Turnover Declaration: Document your taxable turnover with clear fields for the previous 12 months or projected turnover for new businesses, ensuring you meet the mandatory or voluntary registration thresholds.

Business Activity Classification: Select from comprehensive business activity codes aligned with KRA's classification system, from manufacturing and wholesale trade to professional services and construction.

Principal Place of Business: Record your physical business location, postal address, and contact details to establish your tax jurisdiction.

Supporting Documentation: Upload all required documents including Certificate of Incorporation, KRA PIN certificate, business permit, national ID copies, and proof of business premises—all organised in one submission.

Director and Partner Information: Collect KRA PINs and identification details for all directors, partners, or principal officers as required by KRA regulations.

Banking Details: Record bank account information for VAT refunds and official correspondence.

How Kenyan Businesses Benefit from Digital VAT Registration

Traditional paper-based VAT registration involves printing multi-page forms, making copies of supporting documents, and queuing at KRA offices. This Paperform template transforms that experience:

For Accountants and Tax Advisors: Send this form to multiple clients simultaneously, track which businesses have completed their information, and compile all submissions in one dashboard. No more chasing clients for missing documents or illegible handwriting.

For Business Owners: Complete your VAT registration at your own pace, save your progress, and upload scanned documents directly from your phone or computer. The clear instructions and validation ensure you don't miss critical fields.

For Registration Agents: Standardise your VAT registration service with a branded form that positions you as a modern, efficient compliance partner. Use conditional logic to show different fields based on business type, reducing confusion for your clients.

Automation That Extends Beyond Submission

This template truly shines when connected to your existing tools through Stepper (stepper.io), Paperform's AI-native workflow builder:

• Automatically generate PDF summaries of completed VAT applications
• Send confirmation emails with estimated processing times and next steps
• Create tasks in your project management system for document verification
• Update client records in your CRM with VAT registration status
• Set calendar reminders for following up with KRA on application status
• Trigger welcome sequences for newly VAT-registered businesses

These automations mean your VAT registration service doesn't end when the form is submitted—it becomes the first step in an organised, professional compliance workflow.

Built for Kenyan Compliance Requirements

This form template is structured specifically around KRA's current VAT registration requirements, including:

• Mandatory and voluntary registration thresholds
• Business activity codes relevant to Kenyan business classifications
• Document requirements specific to different business structures
• Turnover calculation methods aligned with KRA guidelines
• Principal business location details required for tax jurisdiction

The form uses clear language that both tax professionals and first-time registrants can understand, reducing back-and-forth clarification and speeding up the registration process.

Security and Reliability You Can Trust

VAT registration involves sensitive business information, personal identification numbers, and financial data. Paperform is SOC 2 Type II compliant with enterprise-grade security, ensuring all submissions are encrypted and stored securely. You can confidently collect KRA PINs, ID numbers, and business documents knowing they're protected.

For tax firms managing multiple clients, role-based permissions let you control who on your team can access sensitive client information, while audit logs track every action for compliance purposes.

Customise to Match Your Brand and Process

While this template includes all standard KRA VAT registration fields, you can easily customise it to match your specific workflow:

• Add your firm's branding, logo, and colours
• Include additional fields for internal tracking or billing purposes
• Modify the business activity codes to focus on your specialty industries
• Adjust conditional logic to streamline the form for specific business types
• Customise confirmation emails with your contact details and service offerings

The intuitive doc-style editor means you don't need technical skills to make these changes—just edit like you're working in a document.

Get Started with Digital VAT Registration Today

Kenya's business environment increasingly rewards efficiency and digital compliance. By moving your KRA VAT registration process to Paperform, you're not just digitising a form—you're creating a faster, more accurate, more professional experience that reflects well on your business or practice.

Whether you're an accountant serving dozens of businesses, a registration agent building your service offering, or a business owner handling your own compliance, this template provides the structure and functionality you need to navigate KRA VAT registration with confidence.

Ready to streamline your KRA compliance? Start with this VAT Registration template and discover how Paperform, combined with Stepper for workflow automation, can transform every compliance touchpoint in your business.