IT Asset Disposal Request Form

Secure IT Asset Disposal Made Simple

Managing end-of-life IT equipment requires careful coordination between security protocols, environmental compliance, and proper documentation. This IT Asset Disposal Request Form gives IT departments, system administrators, and operations teams a structured process for decommissioning hardware while maintaining full audit trails and regulatory compliance.

Whether you're managing a hardware refresh cycle, retiring outdated equipment, or responding to security incidents requiring immediate disposal, this template ensures nothing falls through the cracks. The form captures complete equipment inventory details, enforces data sanitization standards, verifies environmental compliance requirements, and generates proper certificates of destruction.

Built for IT Teams That Value Security and Compliance

IT professionals in healthcare, finance, education, government, and enterprise environments face strict requirements around data destruction and e-waste handling. This template helps you:

• Document complete equipment details including serial numbers, asset tags, and data classification levels
• Enforce data sanitization protocols with built-in checklists covering NIST 800-88 and DoD 5220.22-M standards
• Track environmental compliance for proper e-waste disposal and recycling certifications
• Generate destruction certificates that satisfy audit and compliance requirements
• Maintain chain of custody from request through final disposal

The conditional logic ensures that high-security assets trigger additional verification steps, while the structured format makes it easy to batch-process multiple items through your disposal workflow.

Automate Your Asset Lifecycle with Stepper

Connect this form to Stepper to build complete disposal workflows: automatically notify security teams when sensitive equipment is flagged for disposal, route high-value items through approval chains, trigger vendor collection scheduling, update your CMDB or asset management system, and store certificates of destruction in your document management platform. Turn a multi-week manual process into a streamlined, auditable workflow that runs itself.

Built on Paperform's secure, SOC 2 Type II compliant platform, this template gives IT teams the structure they need without the rigidity of traditional ticketing systems. Start protecting your organization's data and meeting environmental responsibilities with a professional disposal process today.