Industry Conference Exhibitor Portal

Managing exhibitors at an industry conference or trade show requires careful coordination of booth assignments, shipping logistics, and setup schedules. This Industry Conference Exhibitor Portal template helps event organizers collect all essential exhibitor information in one centralized, professional form.

Built specifically for conference planners, trade show coordinators, and event management teams, this template captures everything from company details and booth preferences to freight shipping information and setup time slots. With conditional logic and structured data collection, you can efficiently manage dozens or even hundreds of exhibitors without drowning in email threads.

Paperform makes it easy to customize this template to match your event branding, embed it directly into your exhibitor portal, and automatically sync responses to your event management software via Stepper. You can trigger automated confirmation emails, send booth assignments to your floor plan software, and keep your team updated in Slack or your project management tool—all without manual data entry.

Whether you're organizing a tech conference, medical trade show, or industry expo, this exhibitor portal form ensures your vendors have all the information they need while giving you complete visibility into setup schedules, shipping arrivals, and special requirements. The form includes built-in validation for critical details and can be extended with payment collection for booth fees or additional services.

With Paperform's flexible design and automation capabilities, you can create a seamless exhibitor experience that reflects the professionalism of your event while saving your team countless hours of administrative work.