I-9 Employment Verification Notarization Request

Streamline Remote I-9 Verification with Professional Notarization

Managing I-9 employment verification for remote workers doesn't have to be complicated. This I-9 Employment Verification Notarization Request form makes it simple for HR teams, staffing agencies, and employers to coordinate compliant identity and work authorization verification when employees work remotely.

Whether you're onboarding distributed team members, managing a fully remote workforce, or helping clients navigate employment compliance, this template handles the entire notarization request process—from document collection and employer authorization to scheduling and certification preferences.

Built for HR professionals, notaries, and remote-first teams

This form is designed specifically for HR managers, recruiters, legal compliance officers, and notary service providers who need to facilitate I-9 verification for employees who aren't physically present at company offices. It includes:

• Clear acceptable document lists based on official I-9 requirements (List A, B, and C documents)
• Employer authorization and company information capture
• Employee identity verification details
• Notarization service preferences (in-person mobile notary or remote online notarization)
• Document upload capabilities for supporting materials
• Scheduling coordination for notary appointments

Why Paperform is perfect for notarization requests

With Paperform's conditional logic, this form automatically adapts based on the type of notarization service selected—showing relevant fields for mobile notary visits or remote online notarization (RON) options. The professional, on-brand design ensures your clients and employees have confidence in the process, while file upload fields make it easy to collect supporting documentation securely.

Need to automate what happens next? Connect this form to Stepper to automatically route completed requests to your notary network, send confirmation emails with appointment details, update your HR management system, and trigger background check workflows—all without manual data entry.

Compliance made simple

For legal service providers, HR departments, and staffing firms, maintaining I-9 compliance is critical. This template helps you document every step of the verification process, creating a clear audit trail that demonstrates due diligence. The form captures all required information in a structured format, reducing errors and ensuring nothing gets missed during remote onboarding.

Whether you're a notary public building your remote services practice, an HR team managing distributed hiring, or a compliance officer streamlining employment verification, this Paperform template gives you a professional, efficient solution that works from day one. SOC 2 Type II compliant and trusted by teams who take employment law seriously.