Hybrid Work Locker & Storage Rental Request

Streamline Office Storage for Your Hybrid Workforce

As hybrid work becomes the norm, employees need flexible, secure storage solutions at the office. Our Hybrid Work Locker & Storage Rental Form helps facilities teams, property managers, and HR departments efficiently manage locker assignments, storage requests, and access scheduling—all in one seamless workflow.

Why Your Hybrid Team Needs This Form

Hybrid employees face a unique challenge: they need somewhere safe to store work equipment, personal items, or specialized gear when they're not in the office. Whether it's gym clothes, cycling gear, tech accessories, or important documents, having dedicated, secure storage makes hot-desking and flexible work arrangements actually work.

This form template is designed specifically for property managers, facilities coordinators, HR teams, and office managers who need to allocate locker space fairly, track insurance requirements, manage access schedules, and handle long-term reservations without drowning in spreadsheets or email chains.

What Makes This Form Essential

Built with Paperform, this template goes beyond basic data collection. It uses conditional logic to show relevant questions based on storage needs—if someone needs a larger storage unit, they see size-specific questions and pricing. If they opt for item insurance, additional fields appear for valuation and coverage details.

The form includes:

• Storage type selection (small locker, medium locker, large locker, or secure storage unit)
• Access schedule preferences for hybrid work patterns (specific days, flexible access, or limited hours)
• Item insurance options with clear coverage terms and valuation tracking
• Long-term reservation requests with contract term options
• Security and compliance acknowledgment to protect both employee and employer

The form automatically calculates monthly or quarterly costs based on locker size, duration, and add-ons like insurance—so employees see their total commitment before submitting, and facilities teams get clean, consistent data.

How This Form Fits Into Your Hybrid Workspace Strategy

For HR managers and office operations teams, this form replaces back-and-forth emails and manual locker assignments with a clear, trackable process. Once submitted, the form can trigger approval workflows, send confirmation emails with locker numbers and access codes, and even update your workspace management system.

Integration with Stepper (stepper.io) means you can automate the entire post-submission workflow: route requests to facilities for approval, generate locker agreements, send reminders before renewals, and update inventory in tools like Airtable, Google Sheets, or your workplace management platform. For teams using Papersign (papersign.com), you can turn approved requests into signed storage agreements with electronic signatures, creating a complete audit trail.

Facilities managers benefit from real-time visibility into locker occupancy, renewal dates, and insurance coverage, helping you optimize space allocation and ensure compliance with security policies. The form can integrate with Slack to notify your team when new requests come in, or sync with your CRM to keep employee records up to date.

Ideal For These Industries and Roles

This form is perfect for:

• Property managers overseeing co-working spaces, flexible office environments, or multi-tenant buildings
• Facilities and operations teams managing corporate office space for hybrid workforces
• HR managers responsible for employee experience and workplace amenities
• Office managers coordinating day-to-day office operations and resource allocation
• Real estate and commercial property teams offering storage as a value-added service
• Co-working space operators who need to manage member storage and locker access

Industries that will find this especially valuable include technology companies, consulting firms, financial services, startups, creative agencies, healthcare administration, education institutions, and any organization embracing flexible work models.

Designed for Compliance and Employee Experience

Security and accountability matter when it comes to personal item storage. This form collects all the necessary information for insurance purposes, liability waivers, and access control while maintaining a smooth, professional experience that matches your brand.

Paperform's design flexibility means you can customize colors, fonts, logos, and imagery to match your office aesthetic. Embed the form on your intranet, share it via email, or link it from your employee portal—it works seamlessly across devices, so remote employees can request storage before their first day back in the office.

With SOC 2 Type II compliance and robust security features, Paperform ensures sensitive employee data and storage details are protected. Role-based permissions mean only authorized team members can view submissions, and all data can be exported or integrated with your existing HR and facilities systems.

Get Started in Minutes

Whether you're rolling out a new hybrid work policy, opening a renovated office space, or simply trying to bring order to locker chaos, this form template gives you everything you need right out of the box. Customize the questions, adjust the pricing calculations, add your terms and conditions, and you're ready to accept requests.

Paperform's intuitive editor makes it easy to adapt the form as your needs evolve—add new locker types, update pricing, or change access policies without starting from scratch. And with Paperform's analytics and AI Insights, you can spot trends in storage demand, optimize your space usage, and make data-driven decisions about future investments.

Trusted by over 500,000 teams worldwide, SOC2 Type II & GDPR compliant, Paperform helps forward-thinking organizations create professional, on-brand forms that power real workflows—not just collect data.

Transform your hybrid workspace management with a form that's as flexible as your work policy.