Hong Kong Companies Registry Annual Return (NAR1) Preparation Form

Simplify Your Hong Kong Annual Return Filing with Paperform

If you're running a business in Hong Kong, you know that filing your annual return with the Companies Registry is not just a regulatory requirement—it's a critical compliance checkpoint that keeps your company in good standing. The NAR1 (Annual Return) must be filed within 42 days of your company's return date, and getting it wrong can result in penalties, late fees, or even prosecution.

This Hong Kong Companies Registry Annual Return preparation form is designed specifically for company secretaries, business owners, compliance officers, and corporate service providers who need to gather accurate information efficiently and file on time, every time.

Who This Form Is For

This template is perfect for:

• Company secretaries managing multiple Hong Kong entities who need a systematic way to collect annual return data
• Small and medium business owners in Hong Kong who handle their own compliance and want to avoid costly mistakes
• Corporate service providers and law firms serving Hong Kong companies and requiring a professional client intake process
• Accountants and compliance officers responsible for ensuring Companies Registry deadlines are met
• Startup founders and entrepreneurs navigating Hong Kong company law for the first time

Whether you're a sole proprietor running a limited company or a corporate services firm managing dozens of clients, this form helps you collect all the information required for the NAR1 in one clean, structured process.

What Makes This Template Essential

Hong Kong's Companies Registry requires detailed, accurate information about your company's structure, directors, shareholders, and registered office. Missing or incorrect information can delay your filing and expose your company to unnecessary risk.

This form covers all the critical sections of the NAR1:

• Company identification details including company name, registration number, and return date
• Registered office confirmation with current address and any changes since the last return
• Director information including full names, identification documents (HKID or passport), residential addresses, and appointment dates
• Company secretary details and confirmation of role
• Shareholder register with names, share classes, number of shares held, and shareholding changes
• Share capital summary including issued and paid-up capital
• Filing checklist to ensure all supporting documents are ready before submission

By capturing this information upfront in a structured format, you reduce back-and-forth, minimize errors, and create a clear audit trail for compliance purposes.

How Paperform Makes Hong Kong Compliance Easier

Unlike static PDFs or email chains that create confusion and version control nightmares, Paperform gives you a dynamic, branded form that guides users through the annual return process step by step. The doc-style editor lets you add your firm's branding, insert helpful explanations in plain language, and customize the flow to match your specific client base or internal processes.

Conditional logic can show or hide sections based on answers—for example, only displaying fields for shareholding changes if the user indicates changes have occurred, or requesting additional documentation if a new director has been appointed. This keeps the form clean and relevant for each submission.

If you're a corporate services firm managing multiple clients, you can use this form to collect NAR1 information from each client systematically, then route that data into your case management system, CRM, or document assembly tool using Stepper (stepper.io), Paperform's AI-native workflow builder. Stepper can automatically generate draft NAR1 forms, send reminders to clients with missing information, update your internal tracking spreadsheet, and even trigger invoicing once the filing is complete—all without manual copy-pasting.

For firms that need clients or directors to review and sign off on the information before filing, Papersign (papersign.com) can turn the collected data into a formal confirmation document or engagement letter, capture eSignatures, and link everything back to the original form submission for a complete compliance record.

Built for Hong Kong's Regulatory Environment

Hong Kong company law is specific, and the Companies Registry's requirements are non-negotiable. This template is structured around the actual NAR1 filing requirements, making it straightforward for users familiar with Hong Kong corporate governance and accessible enough for new business owners who are learning the ropes.

You can customize the form to include reminders about key deadlines (such as the 42-day filing window), links to the Companies Registry website, or guidance on how to obtain certified true copies of identification documents. If your clients or team members are more comfortable in Traditional Chinese, you can duplicate and translate the form, or add bilingual instructions inline.

Integrations That Keep Your Workflow Moving

Paperform integrates seamlessly with the tools Hong Kong SMBs and corporate service providers rely on every day:

• Google Sheets or Airtable to maintain a live register of annual returns and filing deadlines
• HubSpot, Pipedrive, or other CRMs to log compliance activity and trigger follow-up tasks
• Slack or Microsoft Teams to notify your compliance team when a new submission comes in
• Xero or QuickBooks to track billable time or trigger invoicing for filing services
• Webhooks and API for custom integrations with practice management or document automation platforms

By connecting this form to your existing stack via Stepper, Zapier, or Make, you eliminate manual data entry and ensure nothing falls through the cracks during the busy annual return season.

Security and Compliance You Can Trust

Company information—especially director identification documents, residential addresses, and shareholder registers—is sensitive. Paperform is SOC 2 Type II compliant and offers features like data encryption, SSO, role-based permissions, and data residency controls to ensure your clients' information is handled securely and in line with Hong Kong privacy laws.

For firms subject to client confidentiality or data protection obligations, this peace of mind is non-negotiable. You can also set up conditional notifications so only the right people in your organization see the right data, and use Paperform's submission management tools to archive or delete records according to your retention policies.

Pricing and Getting Started

You can start using this form on Paperform's free plan for basic testing, then move to Essentials, Pro, or Agency+ tiers as your filing volume and automation needs grow. There are no per-submission fees that penalize you during busy filing periods—just predictable, transparent pricing designed for SMBs and growing firms.

If you're a corporate service provider managing multiple clients, the Agency+ plan gives you client workspaces, white-labeling, and centralized billing, making it easy to scale your compliance services without switching platforms.

Take Control of Your Hong Kong Annual Return Process

Don't let annual return season sneak up on you. With this Hong Kong Companies Registry NAR1 preparation form, you can collect accurate information from directors and shareholders, maintain a clear audit trail, and file on time—every time. Whether you're a solo business owner, a company secretary, or a corporate services firm, Paperform gives you the tools to turn regulatory compliance into a smooth, repeatable process.

Start with this template, customize it to your needs, and connect it to the rest of your workflow with Stepper or your favorite integrations. Your clients (and the Companies Registry) will thank you.