Home Office Plants & Wellness Items Reimbursement Request

Transform Your Home Office into a Healthier, More Productive Space

Working from home has become the new norm for millions of professionals, but creating a workspace that supports both productivity and wellbeing requires more than just a desk and chair. Research consistently shows that incorporating natural elements—especially plants—into your workspace can significantly improve air quality, reduce stress, boost creativity, and increase overall productivity by up to 15%.

This Home Office Plants & Wellness Items Reimbursement Request template helps remote and hybrid teams formalize requests for workspace improvements that genuinely matter. Whether your employees want to add air-purifying plants, ergonomic wellness accessories, or natural lighting solutions, this form streamlines the approval process while ensuring clear expectations around budgets, maintenance, and productivity benefits.

Why Plants and Wellness Items Matter for Remote Work

The shift to remote and hybrid work has prompted forward-thinking organizations to rethink what "office equipment" really means. Traditional reimbursement policies focused on monitors and keyboards, but modern remote workers need holistic support for their entire workspace environment.

Plants and natural elements offer measurable benefits:

• Air quality improvement: Plants like snake plants, pothos, and spider plants naturally filter indoor air pollutants
• Stress reduction: Studies show that having plants in view can lower cortisol levels and reduce workplace anxiety
• Productivity boost: Natural elements in workspaces correlate with improved focus, creativity, and cognitive function
• Humidity regulation: Plants naturally humidify dry indoor air, especially important during winter months
• Aesthetic enhancement: A visually appealing workspace increases job satisfaction and motivation

Built for HR Teams, Operations Managers, and Remote Workers

This template is designed for companies embracing flexible work arrangements who want to support employee wellbeing beyond basic equipment. It's perfect for:

• HR and People Operations teams managing remote work stipends and wellness budgets
• Office managers coordinating home office improvement programs
• Finance teams tracking and approving reimbursement requests with proper documentation
• Remote employees seeking support for creating healthier, more productive workspaces
• Hybrid workers optimizing their home office setup for focus days

What Makes This Template Effective

This isn't just a generic reimbursement request form—it's specifically designed for plant and wellness item requests with built-in guardrails:

Smart budget tracking ensures requests stay within company guidelines while allowing employees to explain how their choices enhance productivity. The form includes calculation fields that automatically total requested amounts, making it easy for both requesters and approvers to see costs at a glance.

Justification framework prompts employees to articulate the specific benefits they expect—whether it's improved air quality for allergy sufferers, reduced eye strain from better lighting, or stress reduction through biophilic design. This helps approvers make informed decisions based on genuine wellness impact.

Maintenance responsibility agreement sets clear expectations from the start. Unlike office equipment that might be IT-managed, plants and wellness items require ongoing care. The form includes acknowledgment of maintenance responsibilities, preventing future confusion.

Photo and receipt upload streamlines the documentation process. Employees can attach images of desired items and cost estimates upfront, then submit receipts after purchase for faster reimbursement processing.

Conditional logic shows different questions based on item categories, making the form intuitive whether someone is requesting succulents, an air purifier, or a desk fountain.

Automate Your Reimbursement Workflow with Stepper

Once you've captured the request in Paperform, you can use Stepper to automate what happens next. Create workflows that:

• Route requests to the appropriate approver based on budget amount or department
• Send automatic approval notifications with payment timeline information
• Update your expense tracking spreadsheet or accounting software automatically
• Trigger follow-up emails asking employees to submit receipts after a purchase window
• Log all approved requests in your HRIS or benefits management platform
• Send monthly reports to finance summarizing reimbursement spending by category

This automation means HR teams spend less time chasing receipts and updating spreadsheets, while employees get faster responses and clearer communication throughout the process.

Flexible, On-Brand Forms That Actually Get Used

With Paperform's document-style editor, you can customize every aspect of this template to match your company's brand and voice. Add your logo, adjust the color scheme to match your brand guidelines, include photos of your office's own plant-friendly spaces, or embed a video message from your CEO about wellness initiatives.

The form works beautifully as an embedded element on your employee intranet, a standalone page linked from Slack, or even as a mobile-friendly form that remote workers can complete from anywhere. You can also set up custom confirmation emails that reinforce your approval timeline and set expectations for the reimbursement process.

Perfect for Modern Workplace Wellness Programs

This template fits naturally into broader employee wellness and remote work support strategies. It works alongside traditional home office stipends but recognizes that wellness extends beyond ergonomic furniture. Companies using this form often pair it with:

• Annual or quarterly wellness budgets specifically for workspace enhancement
• "Green your space" initiatives that encourage sustainable workspace improvements
• Mental health and wellbeing programs that recognize the connection between environment and emotional health
• Hybrid work policies that ensure home offices meet minimum quality standards

Trusted by Forward-Thinking Remote Teams

Companies across consulting, technology, creative agencies, and professional services industries use Paperform to manage their remote work programs. This template specifically serves organizations that:

• Value employee wellbeing as a competitive advantage for retention and recruitment
• Provide home office stipends and want to track specific spending categories
• Embrace flexible work arrangements and need scalable administrative solutions
• Want to move beyond basic "desk and chair" reimbursement thinking

With Paperform's SOC 2 Type II compliance, role-based permissions, and integration ecosystem, you can confidently deploy this form across your organization knowing that sensitive employee and financial data stays secure. Whether you're a 20-person startup or a 500-person enterprise with distributed teams, the form scales with your needs.

Get Started in Minutes

This template is ready to use immediately—just customize the budget amounts to match your company policy, adjust the approval workflow fields if needed, and share with your team. The friendly tone and clear instructions make it easy for employees to submit thoughtful requests, while the structured format gives approvers everything they need to make quick decisions.

Start supporting your remote team's workspace wellness today with a form that's as thoughtful as the employees using it.