Home Office Accessibility & Specialized Seating Request Form

Streamline Accessibility Accommodations for Remote Workers

Creating an inclusive remote work environment means ensuring every team member has access to the specialized equipment and accommodations they need to perform their best work. This Home Office Accessibility & Specialized Seating Request Form helps HR teams, accessibility coordinators, and remote workforce managers efficiently process requests for specialized seating, ergonomic solutions, mobility equipment, and accessibility technology—all while maintaining ADA compliance documentation.

Why Your Organization Needs a Dedicated Accessibility Request Form

For human resources departments, disability services coordinators, and remote work managers, handling accommodation requests requires balancing employee needs with compliance requirements, budget considerations, and vendor coordination. Traditional email chains and scattered PDF forms create documentation gaps, slow down approval processes, and make it difficult to track accommodation histories.

This Paperform template centralizes your entire accommodation request workflow into one professional, accessible form that employees can complete from any device. Conditional logic ensures requests are routed correctly based on accommodation type, and all documentation is automatically captured for compliance purposes.

Key Features for Accessibility Accommodation Management

Comprehensive Request Capture: The form walks employees through identifying their specific needs—from specialized ergonomic chairs for chronic pain conditions to height-adjustable desks for wheelchair users, from accessibility software for visual impairments to environmental controls for sensory sensitivities.

ADA Compliance Documentation: Built-in fields capture all necessary documentation including medical provider information, functional limitation details, and the interactive process notes required for ADA compliance. This protects both the employee and the organization while ensuring legally defensible accommodation records.

Multi-Level Approval Routing: Use conditional logic to route different types of requests to appropriate approvers—simple ergonomic requests might go directly to facilities, while complex mobility equipment or specialized technology requests can be escalated to disability services coordinators and budget approvers.

Cost Estimation & Budget Tracking: Employees can provide cost estimates and vendor quotes directly in the form, helping finance teams track accommodation budgets and identify cost-effective solutions across the organization.

Perfect for Human Resources and Remote Work Teams

This form template is ideal for:

• HR departments managing reasonable accommodation requests for distributed teams
• Disability services coordinators ensuring ADA/accessibility compliance across remote workforces
• Remote work managers equipping home offices with specialized ergonomic solutions
• Benefits administrators coordinating with insurance providers on covered equipment
• Facilities teams managing equipment procurement, delivery, and installation for home offices
• IT accessibility specialists providing assistive technology for employees with disabilities

Automate Your Accommodation Workflow with Stepper

Once an accommodation request is submitted, you can use Stepper to automate the entire approval and fulfillment process. Send requests to the appropriate approval chain based on cost thresholds or equipment type, notify facilities teams when approvals are complete, create purchase orders in your procurement system, schedule equipment delivery and setup, and send follow-up surveys to ensure accommodations are meeting employee needs.

Stepper can also integrate with your HRIS to maintain a complete accommodation history for each employee, trigger compliance reminders for periodic reviews, and generate reports for EEOC or internal accessibility audits.

Secure, Compliant Documentation

Because accommodation requests contain sensitive medical and disability information, Paperform's SOC 2 Type II compliance ensures your data handling meets the highest security standards. Role-based permissions mean only authorized personnel can access sensitive accommodation details, while the employee retains visibility into their own request status.

All submission data can be exported to your document management system or HRIS for long-term record retention, ensuring you maintain the documentation trail required for ADA compliance.

Design That Matches Your Organization

While functionality and compliance are critical, the form experience matters too. Customize fonts, colors, and branding to match your organization's employee portal aesthetic. Add welcoming images or videos explaining your commitment to accessibility. Create a success page that outlines next steps and expected timelines, reducing anxiety for employees navigating the accommodation process.

For organizations managing accommodations across multiple departments or subsidiaries, Agency+ features let you maintain separate branded forms while centralizing oversight and reporting.

Get Started in Minutes

This template includes everything you need to launch a professional accommodation request system today—no development required. Customize the questions to match your organization's specific policies, connect to your existing tools via integrations or Stepper, and start processing requests with full compliance documentation from day one.

Whether you're supporting a handful of remote employees or managing accessibility accommodations for thousands of distributed team members, this form template gives you the structure, security, and automation to ensure every worker has the tools they need to succeed.

Trusted by forward-thinking HR teams to make workplace accommodations faster, more transparent, and fully compliant, Paperform handles the complexity so you can focus on supporting your people.