Healthcare Conference Exhibitor Compliance Form

Healthcare conferences require strict compliance protocols from exhibitors and sponsors, especially when medical devices, patient data, or regulated healthcare products are involved. This Healthcare Conference Exhibitor Compliance Form streamlines the verification process, ensuring all exhibitors meet HIPAA requirements, carry proper insurance, and declare any medical devices or regulated products before the event.

Built for conference organizers, healthcare associations, and event management teams, this template helps you collect critical compliance documentation, verify insurance coverage, and ensure all exhibitors acknowledge HIPAA privacy standards. The form includes conditional logic to surface additional questions based on exhibitor type, product category, and regulatory status.

With Paperform's document upload fields and eSignature capabilities through Papersign, you can collect certificates of insurance, FDA documentation, and signed compliance agreements all in one place. Use Stepper to automatically route submissions to your compliance team, send follow-up reminders for missing documentation, or update your exhibitor management database as approvals are processed.

This template is ideal for medical conferences, healthcare trade shows, pharmaceutical exhibitions, and continuing medical education (CME) events where regulatory compliance and risk management are non-negotiable. Whether you're managing a small regional conference or a major national healthcare event, this form ensures every exhibitor meets your compliance standards before they arrive on the exhibit floor.