Farmers Market Vendor Cancellation Request Form

Managing vendor cancellations at farmers markets requires clear communication, fair refund policies, and efficient coordination to keep your market running smoothly. This Farmers Market Vendor Cancellation Request Form provides market managers with a streamlined way to handle vendor cancellations, reschedule requests, and booth changes while maintaining professional relationships and market consistency.

Designed specifically for farmers market operators, community market coordinators, and market associations, this form captures all the essential details needed to process cancellations fairly and efficiently. Vendors can specify their cancellation dates, reasons, and whether they're seeking a refund or credit, while the form automatically applies your refund policy based on notice timing.

The template includes sections for seasonal market dates, booth fee refund calculations based on advance notice, product inventory planning information, and substitute vendor notifications. This helps you maintain booth occupancy, manage vendor expectations, and keep customers informed about which vendors will be present each market day.

Paperform makes it easy to customize this template with your specific refund policy rules, seasonal schedules, and vendor types. Use conditional logic to show relevant refund amounts based on how far in advance the vendor is canceling, and connect payment fields if processing refunds directly. The form can automatically notify your team via email or Slack, update vendor records in your spreadsheet or CRM, and even trigger approval workflows.

For markets managing multiple vendor cancellations and substitute coordination, Stepper can automate the entire workflow—routing cancellation requests to market managers for approval, sending confirmation emails with refund amounts, notifying your substitute vendor waitlist, and updating your market schedule automatically.

Whether you're managing a weekly community farmers market, seasonal farm stand, or multi-location market network, this form helps you handle vendor changes professionally while protecting both vendor relationships and market revenue.