Event Vendor Registration Form for Wedding Planners

Streamline Your Wedding Vendor Registration with Paperform

Finding and onboarding the right vendors is critical for wedding planners managing multiple events and clients. This Event Vendor Registration Form helps wedding planners, event coordinators, and venue managers efficiently collect all the essential information from new suppliers—from florists and caterers to photographers and entertainment providers.

Built with Paperform's flexible form builder, this template captures everything you need in one professional, on-brand form: business credentials, service offerings, portfolio samples, liability insurance verification, cancellation policies, and setup requirements. No more chasing vendors via email or sifting through scattered PDFs.

Perfect for Wedding Industry Professionals

Whether you're an independent wedding planner building your preferred vendor list, a venue manager curating approved suppliers, or an event planning agency managing multiple coordinators, this form helps you:

• Qualify vendors quickly with structured questions about experience, services, and availability
• Collect portfolio samples through secure file uploads for photos, videos, and sample contracts
• Verify insurance coverage by requesting certificate uploads and policy details
• Understand logistics including setup times, space requirements, and equipment needs
• Clarify policies around cancellations, deposits, and payment terms upfront

Automate Your Vendor Onboarding Workflow

Once a vendor submits this form, you can use Stepper (stepper.io) to automatically create vendor profiles in your CRM, send welcome packets, add them to your vendor directory in Airtable or Notion, and trigger approval workflows for your team. You can also use conditional logic to route different vendor types to different team members or automatically schedule intro calls based on their service category.

If you need vendors to sign supplier agreements or terms of service, you can seamlessly connect this form to Papersign (papersign.com) to send contracts for eSignature immediately after registration, keeping all documentation linked and organized.

Built for Conversion and Brand Alignment

Because first impressions matter in the wedding industry, this form is designed to look professional and feel welcoming. Paperform's doc-style editor lets you add your logo, brand colors, custom fonts, and even background imagery that matches your wedding planning aesthetic. Embed it on your website, share it in your vendor directories, or send it as a standalone link to potential partners.

With Paperform's payment integrations, you can even collect vendor application fees, directory listing fees, or preferred vendor membership dues directly within the form if that's part of your business model.

Trusted by wedding planners and event professionals worldwide, this template helps you build a vetted, reliable vendor network while saving hours on administrative work. Start collecting vendor registrations today and spend more time creating unforgettable celebrations.