Event Planning Service Request Form

Planning an event can feel overwhelming—whether it's a corporate conference, wedding celebration, product launch, or private party. Our Event Planning Service Request Form streamlines the intake process, helping event planners and service providers gather all the essential details upfront so you can deliver memorable experiences without the back-and-forth.

This template is built for event planning businesses, venues, caterers, and agencies who need to understand client needs quickly and professionally. Capture everything from event type and guest count to venue status, budget parameters, and vendor coordination requirements—all in one beautifully branded form that works on any device.

With Paperform, you can customise this form to match your brand, add conditional logic to show relevant questions based on event type, and even collect deposits or retainer payments right inside the form using Stripe, PayPal, or Square. Your clients get a smooth, professional experience, and you get structured data that feeds directly into your CRM, project management tool, or Google Sheets.

Once a request comes in, use Stepper to automate your follow-up workflow: send a personalised confirmation email, create a project in your task management system, notify your team in Slack, and schedule a discovery call—all without lifting a finger. You can even route different event types to different team members or trigger specific vendor outreach based on the services requested.

Whether you're a solo event planner, a growing agency, or a venue offering in-house coordination, this template helps you start every project with clarity, confidence, and all the information you need to deliver an outstanding event.