EPF Employer Registration Form

Simplify Your EPF Employer Registration with Paperform

Registering your business with the Employees Provident Fund (EPF/KWSP) is a critical compliance requirement for Malaysian employers. Whether you're a startup hiring your first employee or an established business expanding your workforce, this EPF Employer Registration Form template makes the entire process straightforward and efficient.

Why Use This EPF Registration Template?

Managing Malaysian regulatory compliance can be complex, especially when coordinating between multiple agencies like the EPF, SSM (Companies Commission of Malaysia), and LHDN (Inland Revenue Board). This template brings everything together in one professional, easy-to-complete form that guides employers through the registration process step by step.

Key benefits include:

• Complete compliance coverage – Captures all required information for EPF employer registration including business details, MyKad verification, SSM registration numbers, and bank account information
• Smart conditional logic – The form adapts based on your business type (sole proprietor, partnership, Sdn Bhd, etc.) to show only relevant fields
• Secure document upload – Safely collect supporting documents like business licenses, bank statements, and Form 24/49
• Automated record keeping – All submissions are automatically stored and can be integrated with your HR systems or accounting software

Who Is This Form For?

This template is designed for Malaysian businesses across all industries who need to register as EPF employers, including:

• Small business owners and entrepreneurs starting their first company and hiring employees
• HR managers and administrators at growing companies handling compliance requirements
• Accounting firms and business consultants managing EPF registration for multiple clients
• Sole proprietors and partnerships transitioning to formal employment structures
• Foreign companies establishing operations in Malaysia and navigating local requirements

What Makes This Template Stand Out?

Unlike generic registration forms, this template is specifically built for Malaysian regulatory requirements. It understands the nuances of EPF registration, including:

• Proper MyKad number formatting and validation
• SSM registration number collection for different business entities
• LHDN tax reference number capture
• Bank account verification with standard Malaysian banking formats
• Business license and supporting document requirements

The form uses a clean, professional layout that reflects the formal nature of regulatory compliance while remaining approachable and easy to navigate. Each section is clearly labeled with helpful descriptions to reduce confusion and ensure accurate submissions.

Automate Your Compliance Workflow with Stepper

Once you've collected EPF registration information, you can use Stepper to automate your entire compliance workflow. Create automated processes that:

• Send confirmation emails to applicants with submission summaries
• Notify your HR team or accountant when new registrations are submitted
• Update your internal HR database or Google Sheets with new employer details
• Create tasks in your project management system to track registration progress
• Generate reminder notifications for document follow-ups or missing information

This means your team spends less time on manual data entry and more time growing your business.

Secure, Compliant Data Handling

When dealing with sensitive business information like MyKad numbers, bank details, and tax references, security is paramount. Paperform is SOC 2 Type II compliant and provides enterprise-grade security features including data encryption, secure file uploads, and access controls. Your business information and employee data remain protected throughout the registration process.

While Paperform provides robust security for general business use, please note that it is not HIPAA compliant, which is not typically required for EPF registration purposes.

Easy Integration with Your Existing Tools

This EPF registration form integrates seamlessly with the tools Malaysian businesses already use. Connect your form to:

• Google Sheets or Airtable for easy tracking of all registration submissions
• Accounting software like Xero or QuickBooks for financial record keeping
• CRM systems such as HubSpot or Pipedrive for business development tracking
• Slack or Microsoft Teams for instant notifications when new registrations are submitted
• Email marketing platforms to keep applicants informed about registration status

Get Started in Minutes

Simply customize this template with your organization's branding, add any specific fields required by your internal processes, and publish. You can embed the form on your website, share it via email, or send it as a standalone link to new employers who need to register.

Whether you're a business consultant handling registrations for multiple clients or an HR professional managing your company's compliance, this template provides the professional foundation you need to streamline EPF employer registration and maintain accurate records for all Malaysian regulatory requirements.

Start collecting EPF registrations today and experience how Paperform transforms complex compliance processes into simple, efficient workflows.