Employment Reference Check Form

Streamline Employment Reference Checks with Paperform

Reference checks are a critical part of the hiring process, but they're often time-consuming and inconsistent. This Employment Reference Check Form helps HR teams, recruiters, and hiring managers collect structured, reliable feedback about job candidates from their previous employers and professional references.

Built for HR professionals and staffing agencies, this template replaces scattered phone calls and email chains with a single, professional form that captures consistent data on work performance, reliability, teamwork skills, and rehire eligibility. The structured format ensures you're asking the same questions for every candidate, making it easier to compare references and make informed hiring decisions.

Why use Paperform for reference checks?

Paperform makes it simple to send professional reference request forms that match your brand, with conditional logic that adapts questions based on responses. You can collect detailed insights on candidate strengths and weaknesses, attendance patterns, communication skills, and whether the reference would rehire the candidate—all in one place.

The form automatically organizes responses in your Paperform dashboard, where you can review submissions, export data, or use AI Insights to quickly summarize feedback across multiple references. You can also integrate with your ATS or HRIS via Stepper (stepper.io) to automatically log reference check results in your recruitment workflow, trigger follow-up tasks, or notify hiring managers when references are complete.

Whether you're a small business making your first hire or an agency managing dozens of candidates, Paperform helps you conduct thorough, consistent reference checks that protect your hiring decisions and build stronger teams.

Trusted by HR teams worldwide, SOC 2 Type II compliant, and designed for professional recruitment workflows—this template gives you everything you need to verify candidate credentials and make confident hiring decisions.