Simplify Employee Housing Applications with Paperform

Managing employer-provided housing for remote work assignments doesn't have to mean endless email chains and scattered spreadsheets. This Employer-Provided Housing Application template is purpose-built for HR teams, relocation coordinators, and operations managers who need to efficiently process housing requests for employees relocating to remote work sites, field offices, or project locations.

Built for Modern Workforce Mobility

Whether you're managing housing for construction projects, mining operations, seasonal assignments, oil and gas sites, or international placements, this template captures everything you need in one professional, easy-to-complete form. Employees can detail their assignment duration, relocation package eligibility, family size, and specific accommodation requirements—while your team gets structured data that's ready to action.

The form intelligently adapts based on responses. If an employee is bringing dependents, additional questions appear to capture ages, schooling needs, and special requirements. If they're requesting pet accommodation or have accessibility needs, the form ensures you collect those critical details upfront, reducing back-and-forth communication and processing delays.

Streamline Your Relocation Workflow with Stepper

Once an application is submitted, you can use Stepper to automate your entire housing allocation workflow. Automatically route applications to the right approvers based on location or assignment type, trigger notifications to property managers, update your HRIS or accommodation tracking spreadsheets, and send personalised confirmation emails with relocation timelines and next steps. Turn what used to be a manual, multi-day process into an automated workflow that keeps everyone informed and on track.

On-Brand, Professional, and Easy to Customize

Using Paperform's doc-style editor, you can customize this template to match your company's branding in minutes—update fonts, colors, add your logo, and include specific policy language or relocation guidelines. The form works beautifully on any device, so employees can apply from their laptop, phone, or tablet, and conditional logic ensures they only see questions relevant to their situation.

Perfect for HR, Operations, and Relocation Teams

This template is ideal for:

• HR and People Operations teams managing employee relocations and remote work assignments
• Construction and engineering firms housing workers at project sites
• Mining, oil & gas, and energy companies with remote field operations
• Government agencies and contractors deploying staff to remote or overseas locations
• Seasonal employers providing accommodation for temporary workers
• International organizations managing expat housing and relocation packages

Integrate with Your Existing Tools

Connect this form to your HR tech stack using Paperform's native integrations or Stepper workflows. Send applications to Google Sheets or Airtable for tracking, notify your Slack channel when urgent requests come in, sync data to your HRIS, or trigger approval workflows in your project management tools. Everything stays connected and nothing falls through the cracks.

Secure, Compliant, and Scalable

Handling employee housing means managing sensitive personal information. Paperform is SOC 2 Type II compliant and GDPR-ready, giving you the security controls and data protection your organization requires. With SSO, user roles, and audit trails available on higher tiers, you can confidently scale this solution across multiple locations, departments, or even client organizations if you're managing housing on behalf of others.

Get Started in Minutes

This template is ready to use right out of the box, but flexible enough to adapt to your specific policies, locations, and relocation packages. Add custom fields for budget codes, cost center allocations, or specific site requirements. Include file uploads for supporting documentation or dependent verification. Set up automated confirmation emails with relocation checklists and housing guidelines.

Trusted by HR and operations teams worldwide, Paperform makes it easy to create professional, efficient employee housing applications without coding or IT support. Start streamlining your relocation process today.