Employee Performance Review Cycle Grievance Form

Address Performance Review Concerns with a Professional Grievance Form

When employees believe their performance review cycle has been mishandled—whether through timing manipulation, unjustified probation extensions, or improper raise eligibility decisions—having a clear, documented process for raising concerns is essential for maintaining workplace fairness and trust.

This Employee Performance Review Cycle Grievance Form provides a structured way for employees to formally document and submit concerns about performance management processes. Built with Paperform, this template helps HR teams and managers receive detailed, consistent information about grievance claims while ensuring employees feel heard and respected.

Why HR Teams and Employees Choose This Template

For HR departments, maintaining fair performance review processes is critical to employee retention, morale, and legal compliance. This form helps you:

• Capture detailed information about review timing concerns, probation decisions, and compensation impacts
• Ensure consistency in how grievances are documented and processed across your organization
• Create an audit trail that protects both employees and the company
• Route submissions to the right people based on grievance type using conditional logic

The form walks employees through describing their situation comprehensively—including dates, specific concerns, supporting evidence, and desired outcomes—so HR can investigate thoroughly and respond appropriately.

Streamline Investigations with Stepper Workflows

Once a grievance is submitted, speed matters. Connect this form to Stepper to automatically:

• Notify the appropriate HR business partner or employee relations specialist
• Create a case ticket in your HRIS or case management system
• Send acknowledgment emails to the employee with expected timelines
• Route urgent or sensitive cases to senior leadership for immediate review
• Schedule follow-up tasks and investigation deadlines

By automating the intake and routing process, you ensure no grievance falls through the cracks and every employee receives a timely, professional response.

Built for Professional Services, Corporate HR, and Growing Teams

Whether you're an HR manager at a mid-sized company, an employee relations specialist at a professional services firm, or part of a people ops team at a scaling startup, this template is designed to handle sensitive workplace matters with the professionalism they deserve.

Paperform's SOC 2 Type II compliance and secure data handling mean you can trust that employee grievances—often containing confidential or legally sensitive information—are protected. Plus, with customizable branding, you can ensure the form matches your company's employee portal or intranet for a seamless experience.

Replace scattered email threads and unclear escalation paths with a centralized, professional grievance process that protects your employees and your organization.