Emergency Evacuation Check-In Form

Keep Your Team Safe During Emergency Evacuations

When an emergency strikes, every second counts. This Emergency Evacuation Check-In Form helps safety officers, facility managers, and HR teams quickly account for all employees at designated assembly points during building evacuations. Whether it's a fire drill, natural disaster, or security incident, having a streamlined digital check-in process ensures no one is left behind.

Why Your Organisation Needs a Digital Evacuation Form

Traditional paper-based headcounts are slow, prone to error, and difficult to coordinate across multiple assembly points. This Paperform template transforms your evacuation accountability into a fast, mobile-friendly process that works even in high-stress situations.

Perfect for:

• Corporate offices conducting regular fire drills and emergency preparedness
• Facility managers responsible for building safety compliance
• HR departments maintaining duty-of-care obligations
• Safety officers coordinating multi-floor or multi-building evacuations
• Property management companies serving commercial tenants

What Makes This Template Essential

This evacuation check-in form captures all the critical information you need in an emergency:

• Employee identification with name and department for quick accountability
• Assembly point verification to confirm where each person has evacuated to
• Emergency contact confirmation to ensure records are current
• Real-time submission tracking so safety coordinators can instantly see who's checked in
• Mobile-optimised design that works on any smartphone or tablet at the assembly point

During an evacuation, floor wardens or safety officers can access the form on their mobile devices and check in employees as they arrive at designated assembly areas. The data flows instantly to whoever is coordinating the emergency response, giving them a live view of who's accounted for and who may still be inside.

Built for Corporate Safety Protocols

This template is designed specifically for professional office environments where accountability is critical. The form collects department information to help coordinate with team managers, verifies assembly point locations for multi-zone evacuations, and includes fields for any immediate medical needs or concerns.

You can customise the form to match your building's specific assembly points, add your company branding, and integrate with your existing safety management systems. The clean, professional design ensures employees can check in quickly without confusion—even when they're stressed or in unfamiliar conditions.

Streamline Your Emergency Response Workflow

Paperform's mobile-first design means this evacuation form works perfectly on smartphones and tablets, allowing safety personnel to manage check-ins right at the assembly point without clipboards or printed rosters. The form is clear, fast to complete, and requires minimal training.

After the emergency, you'll have complete digital records of the evacuation, including timestamps, for compliance reporting and post-incident analysis. You can review response times, identify bottlenecks in your evacuation procedures, and improve your emergency preparedness based on real data.

Automate Your Safety Communications with Stepper

Take your emergency response even further by connecting this form to Stepper, Paperform's AI-native workflow automation platform. When someone checks in at an assembly point, Stepper can automatically:

• Send notifications to department heads confirming their team members are safe
• Update your emergency management system with real-time headcount data
• Trigger alerts if certain employees haven't checked in within a specified timeframe
• Log all evacuation data to your incident management platform
• Send all-clear notifications once the building is confirmed safe to re-enter

These automated workflows mean your safety team can focus on coordinating the emergency response rather than manually tracking down information or updating multiple systems.

Compliance and Duty of Care

Workplace health and safety regulations require employers to have effective evacuation procedures and maintain accountability during emergencies. This digital check-in form helps you meet those obligations with auditable, timestamped records of every evacuation.

The form can be accessed instantly via QR codes posted at assembly points, shared via SMS during an emergency, or embedded in your company's safety app. This flexibility ensures employees can always find and complete the check-in, regardless of how the emergency unfolds.

Get Started in Minutes

This template is ready to use immediately—just customise the assembly point locations to match your building, add your company logo, and share the form link with your safety team. You can duplicate the form for different buildings or locations, and use Paperform's analytics to track drill participation and response times.

Whether you're conducting regular fire drills or managing a real emergency, this evacuation check-in form gives you the accountability and peace of mind that every safety-conscious organisation needs. Start building a safer workplace today with Paperform's emergency evacuation template.