Distributed Team Remote Work Request Form

Streamline Remote Work Requests for Your Distributed Team

Managing a distributed team across multiple time zones requires clear structures, shared expectations, and consistent documentation. This Distributed Team Remote Work Request Form helps HR managers, operations teams, and people leaders standardize remote work approvals while ensuring timezone coverage, communication norms, and collaboration requirements are clearly defined from day one.

Whether you're managing hybrid teams, fully remote workforces, or handling individual remote work requests, this template captures everything you need—from preferred working hours and timezone details to communication preferences, synchronous meeting availability, and documentation commitments. By centralizing these requests through Paperform, you create a single source of truth that replaces scattered emails, unclear policies, and missed expectations.

Built for Modern Distributed Teams

This form is designed for businesses navigating remote and hybrid work models, including tech companies, consulting firms, agencies, SaaS startups, and professional services teams. It's especially valuable for:

• HR and People Operations teams standardizing remote work policies across departments
• Team leads and managers ensuring their distributed teams maintain coverage and accountability
• Operations managers coordinating schedules, documentation, and communication norms
• Remote-first companies onboarding new hires into distributed work environments

The form collects detailed information about timezone coverage, preferred synchronous windows, communication tool preferences, and documentation practices—ensuring every remote work arrangement supports both individual flexibility and team productivity.

Automate Approvals and Onboarding with Stepper

Once a remote work request is submitted, you can use Stepper to automate your approval workflow. Route requests to the right manager, send conditional approvals based on team coverage needs, update your HRIS or project management tools, and trigger onboarding sequences for new remote workers—all without manual handoffs. Stepper keeps your distributed team operations running smoothly, even as your workforce grows.

With Paperform's conditional logic, you can customize follow-up questions based on work location, timezone, or role type, ensuring you collect exactly the right information for each situation. And with native integrations to Slack, Notion, Google Workspace, and your favorite HR tools, remote work requests flow seamlessly into your existing stack.

Trusted by distributed teams worldwide, this template helps you build a transparent, equitable remote work process that scales with your business.