Dental Practice Patient Appreciation Event Planning Form

Strengthen Patient Relationships with a Memorable Appreciation Event

Patient appreciation events are one of the most effective ways for dental practices to build lasting relationships, encourage referrals, and showcase your practice's personality and expertise. Whether you're planning an open house, a family fun day, or an educational evening, having a streamlined registration and planning process makes all the difference.

This Dental Practice Patient Appreciation Event Planning Form helps you organize every detail—from collecting RSVPs and dietary preferences to coordinating hygiene demonstrations, raffle entries, practice tours, and insurance consultations. Built specifically for dental practices, this template ensures you capture all the information you need to deliver a seamless, engaging experience for your patients and their families.

Why Dental Practices Need Smart Event Registration Forms

Patient appreciation events offer a unique opportunity to connect with your community outside of the treatment chair. They help humanize your practice, educate patients on proper oral care, and create positive associations that lead to higher retention and more referrals. But managing event logistics manually—through phone calls, sticky notes, and spreadsheets—can quickly become overwhelming for your front desk team.

With Paperform's customizable event registration forms, you can:

• Collect RSVPs and headcounts in real time so you can plan catering, seating, and activities accordingly
• Offer time slots for popular activities like practice tours or one-on-one insurance consultations
• Automate raffle entries and track who's participating in referral incentive programs
• Send confirmation emails with event details, parking instructions, and what to expect
• Capture valuable patient feedback before, during, and after the event

This form template is designed to be used as-is or customized to match your practice's branding, event theme, and specific activities.

What's Included in This Template

This patient appreciation event form covers all the essentials:

• Patient and family registration with names, contact details, and number of attendees
• Activity preferences such as hygiene demonstrations, kids' activities, and practice tours
• Raffle prize entry to boost engagement and excitement
• Insurance consultation scheduling for patients who want to learn more about their coverage
• Referral incentive opt-in to encourage word-of-mouth growth
• Dietary restrictions and accessibility needs to ensure an inclusive experience
• Custom confirmation messaging that reinforces your practice's friendly, professional brand

By collecting this information upfront, your team can focus on delivering an exceptional experience rather than scrambling with last-minute logistics.

How Dental Practices Use Paperform for Event Success

Paperform is trusted by dental practices, healthcare providers, and service-based businesses worldwide because it combines beautiful, on-brand design with powerful functionality—no coding required.

Design forms that feel like your practice

Your event registration form can match your practice's website, colors, and tone of voice. Add your logo, choose fonts that reflect your brand personality, and include photos or videos from past events to build excitement. Patients are far more likely to register when the form feels warm, inviting, and professional.

Automate confirmations and reminders

Once a patient submits the form, Paperform can automatically send a confirmation email with event details, a calendar invite, and any pre-event instructions (like what to bring or where to park). You can also set up reminder emails as the event date approaches, reducing no-shows and keeping your event top of mind.

Collect payments or deposits if needed

If your event includes ticketed elements—such as a charity dinner component, vendor tables, or premium experiences—you can accept payments directly through the form via Stripe, PayPal, or Square. This keeps everything in one place and eliminates the need for separate invoicing.

Connect with your practice management software

Paperform integrates seamlessly with tools like Dentrix, Eaglesoft, Open Dental, and other practice management systems via Stepper, Zapier, or webhooks. That means event registrations can be logged directly into patient records, referral programs can be automatically tracked, and follow-up appointments can be triggered after the event.

Build referral momentum with Stepper workflows

After the event, use Stepper—your AI-native workflow builder—to automatically:

• Send thank-you emails to attendees
• Trigger referral tracking for patients who brought friends or family
• Follow up with patients who expressed interest in treatments or consultations
• Update your CRM or email list with new contacts

These automated workflows help you turn a one-time event into long-term patient loyalty and practice growth.

Perfect for Dentists, Hygienists, and Practice Managers

This template is ideal for:

• General dentists looking to strengthen relationships with existing patients and attract new families
• Pediatric dentists hosting fun, educational events for kids and parents
• Orthodontists offering open houses with tours, treatment demos, and referral perks
• Cosmetic dentists showcasing smile transformations and consultation opportunities
• Dental hygienists and office managers coordinating logistics and patient engagement

Whether you're a solo practitioner or part of a multi-location group practice, Paperform scales with you. Use Agency+ features to manage forms across multiple locations, and take advantage of roles and permissions to let your team collaborate without compromising security.

Trusted by Healthcare Providers, Built for Real Practices

Paperform is SOC 2 Type II compliant and GDPR-ready, offering the security and professionalism that healthcare businesses need. With over 30,000 designer templates and trusted by 500,000+ teams worldwide, Paperform helps practices replace clunky PDFs, messy spreadsheets, and disjointed tools with one flexible, beautiful platform.

And because Paperform works like editing a document—not wrestling with drag-and-drop builders—your front desk team can make updates, add new activities, or tweak event details in minutes, without waiting on a developer or designer.

Get Started in Minutes

You can use this template as-is, customize it to fit your practice's unique event vision, or use it as a starting point to build something entirely your own. Add conditional logic to show different questions based on patient responses, embed the form directly on your website, or share it via email and social media.

Ready to plan a patient appreciation event that builds loyalty, drives referrals, and showcases what makes your practice special? Start with this template and watch your event registrations roll in.

Looking for more? Check out Paperform's full library of templates for dental practices, including new patient intake forms, treatment consent forms, appointment booking, and post-visit surveys. Everything you need to run a modern, patient-first practice—no code required.