Custom Postcard Design Intake for Tourism Boards

Custom Postcard Design Intake for Tourism Boards

Tourism boards and destination marketing organizations need compelling visual materials that capture the essence of their regions and inspire visitors to explore. Custom postcards remain one of the most effective tangible marketing tools—whether distributed at visitor centers, hotels, or mailed directly to potential travelers.

This Custom Postcard Design Intake Form streamlines the briefing process for creative agencies and tourism marketing teams working on postcard campaigns. Instead of lengthy email threads and scattered documents, you can collect all the essential project details in one organized, on-brand submission.

What makes this form valuable for tourism marketing

The form guides tourism boards through every aspect of their postcard project: from identifying key destination highlights and seasonal themes to specifying print volumes, mailing requirements, and budget parameters. You'll capture vital creative direction like tone of voice, must-include attractions, and seasonal variations (think autumn foliage campaigns versus summer beach promotions), ensuring designers have everything they need from the start.

Built with Paperform, this intake form adapts to your needs with smart conditional logic—questions about mailing specifications only appear when direct mail campaigns are selected, and seasonal variation fields adjust based on campaign timing. The doc-style editor means you can customize every element to match your agency or organization's brand, creating a seamless experience from first contact to final delivery.

Streamline your workflow with automation

Once a tourism board submits their postcard brief, you can use Stepper to automatically create project folders, send intake confirmations, add tasks to your project management system, and notify your design team. Connect submissions to your CRM, update Google Sheets trackers, or trigger approval workflows—all without manual data entry.

For agencies managing multiple tourism clients, this form becomes your consistent onboarding experience across all postcard projects. Add payment fields to collect deposits upfront, use calculations to generate instant quotes based on print volume and design complexity, or integrate Papersign to collect digital signatures on creative briefs and usage rights agreements.

Whether you're an in-house creative team at a tourism bureau or an agency specializing in destination marketing, this form helps you capture complete project requirements, reduce revision cycles, and deliver postcards that truly showcase what makes each destination unforgettable.

Start with this template and customize it to match your design process, pricing structure, and client communication style. With Paperform's flexibility, you can create an intake experience that's as polished as the postcards you'll produce.