Custom Embroidered Polo Shirt Order Form

Custom Embroidered Polo Shirt Order Form Template

Whether you're outfitting a corporate team, branding your small business, or creating uniforms for your organization, custom embroidered polo shirts offer a professional, lasting impression. This Custom Embroidered Polo Shirt Order Form makes it simple to collect all the details you need—from logo files and thread colors to sizing and placement preferences—in one streamlined experience.

Why Paperform for Custom Apparel Orders?

Paperform is built for small and medium businesses that need forms to actually work for them. Instead of juggling spreadsheets, email attachments, and phone calls, you can centralize every custom polo order in one beautiful, on-brand form that handles payments, file uploads, and complex calculations automatically.

This template is perfect for:

• Corporate branding teams ordering polos for events, tradeshows, or new employee onboarding
• Promotional product companies taking custom embroidery orders from clients
• Sports teams and clubs outfitting players and supporters with branded gear
• Schools and nonprofits selling fundraising merchandise or spirit wear
• Small business owners creating a cohesive look for their team

What Makes This Template Stand Out

This isn't just another generic order form. It's designed specifically for the embroidery and custom apparel workflow:

Logo Upload & File Management
Customers can upload their logo files directly in the form (AI, PNG, PDF, JPG accepted), eliminating the back-and-forth of email attachments. You'll have everything organized in one place, attached to each order.

Thread Color Selection
Choose from standard thread colors or request custom PMS matching. The form uses visual choices so customers can see exactly what they're selecting.

Embroidery Placement Options
Let customers specify exactly where they want their logo—left chest, right chest, sleeve, or back—with clear descriptions to avoid confusion.

Interactive Size Chart & Quantity Selection
The form includes size options from XS to 5XL with an embedded size guide, plus quantity fields for each size. Pricing automatically updates based on total quantity ordered.

Rush Order & Delivery Preferences
A simple checkbox lets customers request rush processing, with the fee calculated and added to their total instantly.

Live Price Calculation
Using Paperform's calculation engine, the form adds up shirt costs, embroidery setup fees, rush charges, and shipping in real time, so customers know exactly what they're paying before they hit submit.

Built-In Payments & Order Tracking

Connect this form to Stripe, PayPal, or Square to accept deposits or full payment right on the form. No need for a separate checkout page—customers can review their customization choices and pay in one seamless flow.

Once submitted, every order lands in your Paperform inbox with all the details neatly organized: logo file, thread colors, sizing breakdown, and payment confirmation. You can export to Google Sheets or Airtable for production tracking, or push orders directly into your fulfillment system.

Automate Follow-Up with Stepper

Use Stepper to turn each submission into a workflow:

• Send the logo file to your embroidery team for digitizing
• Create a task in your project management tool with order details
• Trigger a confirmation email with a mockup or proof timeline
• Update your CRM or inventory system automatically
• Notify your shipping team when rush orders come through

This keeps every order moving without manual handoffs or missed details.

Customize It to Match Your Brand

Paperform's doc-style editor makes it easy to add your branding, adjust colors, and tweak the layout. Upload a header image showing your polo styles, embed a video walkthrough of the embroidery process, or add a section with care instructions and delivery timelines. You can also apply conditional logic to show different options based on order size or embroidery complexity.

If you need to manage multiple clients or brands, Agency+ features let you duplicate and customize the form for each, keeping orders separated while maintaining central oversight.

Who This Template Is For

This template is ideal for:

• Apparel decorators and screen printers expanding into embroidery services
• Promotional product distributors offering branded merchandise
• Corporate event planners coordinating team uniforms or giveaways
• Marketing agencies managing swag orders for clients
• Merchandise managers at schools, nonprofits, or franchises

Get Started in Minutes

With Paperform, you don't need a developer to launch a professional custom apparel order system. This template is ready to use out of the box—just add your logo, connect your payment processor, adjust pricing, and share the link. You can embed it on your website, share it via email, or post it on social media.

For businesses handling sensitive client information or larger order volumes, Paperform is SOC 2 Type II compliant and offers SSO, roles, and permissions to keep your operation secure and organized.

Turn Orders Into Revenue, Faster

Custom embroidered apparel is a high-touch business, but your order intake doesn't have to be. With this Paperform template, you'll spend less time clarifying details and chasing down files, and more time growing your business. Whether you're fulfilling ten shirts or a thousand, Paperform scales with you—offering predictable pricing and generous usage limits as your order volume grows.

Start taking custom polo orders the smart way with Paperform.