Craft Fair Vendor Application Form

Streamline Your Craft Fair Vendor Applications with Paperform

Running a successful craft fair or artisan market means attracting the right vendors and gathering all the information you need upfront. This Craft Fair Vendor Application Form template is designed for event organizers, farmers market coordinators, and community fair managers who need to collect vendor applications, booth preferences, inventory details, and calculate fees in one seamless experience.

Everything You Need in One Application

Instead of juggling emails, spreadsheets, and manual calculations, this template combines vendor registration, booth selection with visual layout planning, detailed inventory tracking, pricing strategy questions, and an automatic sales tax calculator. Vendors can submit their application, choose their preferred booth size, list their products, and pay their booth fee—all in one flow.

The form uses smart conditional logic to show relevant questions based on booth type and product categories, while built-in calculations handle booth fees, sales tax, and total costs automatically. This means less back-and-forth communication and fewer errors in your vendor coordination process.

Purpose-Built for Craft Fair Organizers

Whether you're running a monthly makers market, seasonal craft fair, or year-round artisan collective, this template helps you:

• Collect complete vendor profiles with business details, product descriptions, and photos
• Manage booth assignments with size preferences and special requirements
• Track inventory types to ensure good product mix and avoid duplication
• Calculate fees transparently including booth rental, tax, and any add-ons
• Accept payments directly through Stripe, PayPal, or Square integration

The form's professional design and logical flow make it easy for vendors to complete their application in under 10 minutes, while you get all the structured data you need to make informed decisions about your vendor lineup.

Automate Your Vendor Workflow with Stepper

Once a vendor submits their application, you can use Stepper to automate your entire vendor management workflow. Create automated processes that send confirmation emails, add approved vendors to your event roster in Airtable or Google Sheets, generate vendor badges, send pre-event reminders with setup instructions, and even collect post-event feedback surveys.

Stepper lets you build multi-step workflows that keep vendors informed and engaged from application through event day and beyond, all triggered automatically when someone completes this form.

Built for Growing Craft Fair Businesses

This template is perfect for event coordinators, market managers, and community organizations that want to provide a professional vendor experience while streamlining their own operations. With Paperform's payment processing, you can collect booth fees upfront, reducing no-shows and simplifying your accounting. The form works beautifully on mobile devices, so vendors can apply from anywhere.

Start attracting quality vendors with a professional application experience that reflects the care you put into your events.