Coworking Team Activity & Space Rental Request Form

Streamline Your Remote Team's Social Space Bookings

Managing a distributed team means finding creative ways to bring people together. Whether you're planning a quarterly team meetup, a collaborative workshop, or a casual game night at a coworking space, this Coworking Team Activity & Space Rental Request Form helps you organize venue bookings, track engagement budgets, and submit expense claims—all in one place.

Why Remote Teams Need Better Social Space Management

Remote and hybrid teams thrive on intentional connection. Coworking spaces with social amenities like game rooms, event areas, and collaboration zones offer the perfect middle ground between home offices and traditional meeting rooms. But juggling venue inquiries, budget approvals, catering needs, and expense reporting can quickly become messy.

This Paperform template brings structure to the process. Employees can request space rental for team activities, specify event details (date, attendees, budget), and outline any add-ons like game room access or catering. Managers get all the context they need to approve requests, and finance teams receive clean expense data ready for reimbursement.

Built for HR, Operations, and Distributed Teams

This form is perfect for HR managers, operations coordinators, team leads, and remote-first companies that want to encourage in-person connection without creating administrative bottlenecks. It works for quarterly offsites, casual Friday hangouts, collaborative sprints, or any team event that needs a physical space and a clear budget trail.

Use Paperform's conditional logic to show or hide sections based on event type, and set up automated email notifications so the right stakeholders are looped in instantly. Connect the form to Stepper to route approvals through your workflow, update your expense tracker, and notify the finance team—no manual handoffs required.

Turn Submissions Into Action

Every space rental request can trigger a custom workflow: send a Slack ping to the approving manager, log the booking in your shared calendar, create a task in Asana or Monday, and push budget data to your accounting software. With Paperform's native integrations and Stepper's AI-powered automation, your team spends less time chasing approvals and more time actually connecting.

Whether you're managing five remote employees or fifty, this template helps you balance culture-building with cost control, turning social budgets into measurable engagement wins.