Convention Center Event Evacuation Form

When an emergency strikes during a convention or large-scale event, getting an accurate headcount and tracking evacuation status can mean the difference between swift resolution and chaos. This Convention Center Event Evacuation Form streamlines the critical process of accounting for exhibitors, attendees, VIPs, and staff during emergency evacuations.

Designed specifically for event managers, security teams, and venue coordinators, this template helps you quickly capture essential information including booth locations, estimated attendee numbers, VIP whereabouts, and which emergency exits were used. Whether you're managing a trade show, conference, expo, or large convention, having a standardized evacuation check-in process ensures no one is left behind.

The form captures exhibitor information, booth numbers, approximate headcounts, and evacuation routes used, making it easier for emergency response teams to verify that all areas have been cleared and everyone is accounted for. With conditional logic built in, the form adapts to different scenarios—whether you're checking in exhibitors, staff, or independent attendees.

Paperform makes this critical workflow accessible on any device, so security staff and event managers can submit evacuation reports from tablets or smartphones in real-time from assembly points. Submissions can be routed instantly to your incident management system via Stepper, or sent directly to your emergency operations center through webhooks and integrations with tools like Slack, Google Sheets, or your CRM.

In high-stress emergency situations, simplicity and speed are paramount. This template provides a clear, mobile-friendly interface that anyone can use under pressure, helping you maintain safety and accountability when it matters most.