Conference Catering Order Form

Planning catering for a conference or corporate event shouldn't be complicated. This Conference Catering Order Form streamlines the entire process, helping you coordinate meals, beverages, setup logistics, and audiovisual needs—all in one organized request.

Whether you're an office manager coordinating quarterly all-hands, an event planner managing a multi-day conference, or an executive assistant arranging board meetings, this template captures every essential detail your catering team needs to deliver a seamless experience.

What makes this template effective

The form guides requesters through multiple meal periods (breakfast, lunch, breaks, dinner), with built-in beverage package options and dietary accommodation tracking. Setup requirements, timing considerations, and AV needs are all captured upfront, reducing back-and-forth emails and last-minute scrambles.

Conditional logic reveals relevant questions based on meal selections, keeping the form clean while gathering comprehensive information. From attendee counts and special dietary needs to room setup preferences and equipment requests, everything is documented in a single submission.

Automate your catering workflow with Stepper

Once a catering request is submitted, you can use Stepper to automatically route approvals to budget holders, notify your preferred catering vendors, create calendar reminders for setup times, and update your facility booking system—all without manual coordination.

Perfect for busy facilities and event teams

Paperform's calculation fields let you build in budget estimates based on headcount and menu selections, giving stakeholders visibility into costs before finalizing orders. Custom confirmation emails can provide order summaries and next steps, while submission data flows directly into your project management tools or vendor coordination spreadsheets.

Whether you're managing catering for a small executive lunch or a 300-person conference, this template ensures nothing falls through the cracks—so you can focus on delivering great events rather than chasing down details.