Company Event Exclusion Complaint Form

Professional Event Exclusion & Accessibility Complaint Form

Being excluded from company events—whether due to scheduling conflicts, accessibility barriers, or cultural insensitivity—can significantly impact employee morale, career development, and sense of belonging. This Company Event Exclusion Complaint Form gives employees a clear, confidential way to raise concerns about team-building equity and event accessibility.

Designed for HR teams, DEI officers, and employee relations professionals, this template helps organisations identify patterns of exclusion and take meaningful action to create more inclusive workplace cultures.

When to use this form

Use this form when employees experience:

• Scheduling barriers that prevent participation (evening events, religious observances, childcare conflicts, time zone issues for remote workers)
• Cultural insensitivity in event planning (alcohol-centric events, culturally inappropriate themes, lack of dietary accommodations)
• Accessibility issues (inaccessible venues, lack of accommodations for disabilities, virtual participation options)
• Systemic exclusion from networking or career development opportunities embedded in social events

Why Paperform is ideal for workplace grievance collection

With Paperform, you can create a form that feels approachable yet professional—encouraging employees to come forward while maintaining the structure needed for proper investigation and resolution.

Conditional logic allows the form to adapt based on complaint type, collecting relevant details without overwhelming the submitter. Automatically route different complaint types to appropriate stakeholders, and use Papersign to formalise any resulting policy changes or accommodation agreements.

Connect submissions to your HRIS, case management system, or Slack via Stepper workflows to ensure every complaint is tracked, acknowledged within 24 hours, and properly investigated. Generate automated case numbers, schedule follow-up reminders, and maintain comprehensive records that demonstrate your commitment to equity and inclusion.

Trusted by forward-thinking HR teams and compliance professionals, Paperform helps you turn complaints into opportunities for meaningful cultural change—while maintaining SOC 2 Type II compliant data handling for sensitive employee information.