Clinical Trial Participant Data Access Request Form

Streamline Clinical Trial Data Access with Paperform

Managing access to clinical trial participant data requires rigorous protocols, consent verification, and ethics oversight. This Clinical Trial Participant Data Access Request Form provides research institutions, pharmaceutical companies, and clinical research organizations with a structured, compliant way to process data access requests while maintaining participant privacy and regulatory standards.

Built for Research Compliance and Data Governance

Whether you're managing a multi-site clinical trial, operating a biorepository, or coordinating academic research, this template helps you:

• Verify researcher credentials and institutional affiliations before granting access
• Document consent parameters and de-identification requirements for each request
• Route requests through ethics committee approval workflows automatically
• Maintain audit trails for regulatory inspections and compliance reviews
• Protect participant privacy with clear data handling and security protocols

Automate Your Approval Workflows

Connect this form to Stepper to create intelligent approval workflows that route requests to the right reviewers based on data sensitivity, send automatic notifications to ethics committees, update your research management system, and maintain complete records of who accessed what data and when. You can also integrate with institutional identity providers via SSO to streamline authentication for authorized researchers.

Designed for Research Institutions and CROs

This template is ideal for clinical research coordinators, data governance teams, biostatisticians, and principal investigators who need to balance data access with participant protection. The form captures essential information including research purpose, data requirements, consent verification, security measures, and institutional approvals—all in one professional, GDPR-compliant workflow.

With Paperform's conditional logic, you can show different fields based on whether the requester needs identifiable versus de-identified data, internal versus external access, or retrospective versus prospective analysis. Every submission creates a documented request that supports your institution's commitment to ethical research and data stewardship.

Trusted by research institutions worldwide, Paperform provides the security, flexibility, and integration capabilities needed for sensitive clinical data management.