Church Fellowship Meal Coordination Form

Planning a church fellowship meal shouldn't feel like herding cats. Whether you're organizing a Sunday potluck, a holiday feast, or a special celebration dinner, coordinating dishes, kitchen access, and volunteers requires clear communication and organization.

This Church Fellowship Meal Coordination Form brings everything together in one place. Members can sign up to bring specific dishes (avoiding the dreaded "seven potato salads" scenario), request use of the church kitchen facilities, and volunteer for serving and cleanup roles—all through a single, friendly form.

Built for church administrators, event coordinators, and ministry leaders, this template helps you manage meal planning details that matter: dietary restrictions, serving sizes, equipment needs, and volunteer schedules. The form captures everything from dish descriptions and allergen information to preferred serving times and setup assistance.

Paperform makes fellowship meal coordination effortless. Use conditional logic to show kitchen request details only when needed, and create a success page that confirms their sign-up details. Connect responses to Google Sheets or your church management software to keep meal planning organized, and use Stepper to automatically send reminder emails to volunteers the day before the event or notify kitchen coordinators when equipment requests come in.

For churches managing multiple events, the form can be duplicated and customized for different occasions—from weekly coffee hours to annual church picnics—while maintaining consistent information gathering across your ministry. Because when your community gathers around the table, the focus should be on fellowship, not logistics.