Chiropractic Equipment Safety Concern Report

Streamline Equipment Safety Reporting in Your Chiropractic Practice

Patient safety is paramount in chiropractic care, and equipment reliability is a critical component of maintaining that safety. When adjustment tables, drop pieces, traction devices, or other treatment equipment show signs of wear, malfunction, or safety concerns, having a structured reporting process isn't just good practice—it's essential for protecting patients, staff, and your practice.

This Chiropractic Equipment Safety Concern Report template provides chiropractors, clinic managers, and staff with a comprehensive system for documenting equipment issues, assessing patient treatment impact, creating liability documentation, and initiating vendor notifications—all in one streamlined form.

Why Chiropractic Practices Need Dedicated Equipment Safety Reporting

Unlike general medical equipment, chiropractic adjustment tables and devices are subject to constant mechanical stress and require precise functioning to ensure safe, effective treatment. A hydraulic failure, a sticky drop piece, or a malfunctioning elevation mechanism can pose immediate risks during patient adjustments.

This template helps you:

• Document equipment issues thoroughly with device identification, serial numbers, and specific malfunction details
• Assess patient treatment impact to determine if any patients were affected or at risk
• Create clear liability documentation for insurance and legal protection
• Initiate vendor notification processes to trigger warranty claims, repairs, or replacements
• Maintain regulatory compliance with equipment maintenance and safety reporting standards

Built for Chiropractic Workflows

The form captures everything from the equipment type (adjustment tables, drop tables, traction devices, activators, or other treatment equipment) to the specific nature of the concern, when it was discovered, and whether it impacted any patient treatments. It also includes fields for immediate actions taken, staff witness information, and photo documentation.

Whether you run a solo practice or manage a multi-location clinic, this template ensures that every equipment concern is properly logged, reviewed, and addressed—reducing risk and protecting everyone in your care environment.

Automate Follow-Up with Stepper

Once a safety concern is submitted, you can use Stepper to automatically notify your equipment vendor, create a maintenance ticket in your practice management system, alert your insurance provider if needed, and assign follow-up tasks to your office manager or maintenance coordinator. This ensures nothing falls through the cracks and equipment issues are resolved quickly.

Paperform's conditional logic also allows you to route different types of concerns to different workflows—urgent patient-impact incidents can trigger immediate notifications, while routine maintenance concerns can follow standard procedures.

Trusted by Healthcare Professionals

Built on Paperform's SOC 2 Type II compliant platform, this template provides the security and reliability chiropractic practices need when documenting sensitive safety information. All submissions are encrypted, can be stored with data residency controls, and integrate seamlessly with your existing practice management tools.

Protect your patients, your staff, and your practice with a professional equipment safety reporting system that takes minutes to set up and provides years of protection.