Childcare Provider Evaluation Form

Evaluate Your Childcare Team with Confidence

Finding and keeping exceptional childcare providers is one of the most important responsibilities for any daycare, preschool, or childcare center. Regular performance evaluations help you maintain high standards, support professional development, and ensure every child receives the nurturing, safe care they deserve.

This Childcare Provider Evaluation Form template gives you a structured, fair way to assess your team across the areas that matter most: child development knowledge, safety protocol adherence, communication with families, and the ability to create a warm, nurturing environment.

Why This Template Works for Childcare Centers

Whether you're managing a small home daycare or a multi-room childcare facility, consistent evaluations build trust with parents and help your staff grow. This template is designed specifically for:

• Daycare centers and preschools conducting quarterly or annual staff reviews
• Childcare directors and coordinators managing performance across multiple caregivers
• Family childcare providers seeking structured self-assessment and improvement
• After-school programs and nurseries maintaining quality standards

The form covers essential competencies like age-appropriate activity planning, health and safety compliance, classroom management, and the interpersonal skills that make children feel secure and loved.

Key Evaluation Areas Covered

Child Development Knowledge: Assess how well providers understand developmental milestones, create age-appropriate learning activities, and support each child's individual growth.

Safety & Health Protocols: Review adherence to hygiene standards, emergency procedures, supervision practices, and compliance with licensing requirements.

Parent Communication: Evaluate how effectively providers share daily updates, handle concerns, build trust with families, and maintain professional boundaries.

Nurturing Environment: Measure the provider's ability to show warmth, patience, empathy, and positive behavior guidance that helps children thrive emotionally and socially.

Professionalism & Teamwork: Consider punctuality, reliability, collaboration with colleagues, and ongoing professional development efforts.

Build a Culture of Growth and Excellence

Regular evaluations shouldn't feel punitive—they're opportunities for recognition, honest feedback, and collaborative goal-setting. This template encourages a balanced approach: celebrate strengths, identify areas for improvement, and create actionable development plans together.

By documenting performance consistently, you'll have clear records for compliance purposes, support staff progression into leadership roles, and demonstrate to families that you take quality care seriously.

Streamline Reviews with Paperform

Managing evaluations manually with paper forms or spreadsheets creates unnecessary admin work. With Paperform, you can:

• Customize the template to match your center's specific policies, values, and rating scales
• Send evaluations digitally and collect responses securely in one organized place
• Generate reports automatically using AI Insights to spot trends across your team
• Trigger follow-up workflows with Stepper (stepper.io) to schedule development meetings, send improvement plans, or update HR records

Whether you're evaluating one provider or twenty, this template helps you maintain consistency, fairness, and a focus on continuous improvement—so your team can provide the exceptional care every child deserves.

Trusted by childcare centers, preschools, and family daycare providers, this template is fully customizable and ready to use today.