Child Abuse Registry Clearance Identity Verification Form

Streamline Child Abuse Registry Clearance with Paperform

Whether you're a childcare facility, school district, healthcare organization, or nonprofit working with vulnerable populations, conducting thorough background checks is essential—and often legally required. This Child Abuse Registry Clearance Identity Verification Form template helps HR departments, compliance officers, and hiring managers collect all the necessary documentation for state-mandated background screenings in one secure, professional submission.

Why Use This Template?

Child abuse registry checks are required in many states for anyone working with children or vulnerable adults. The process typically involves collecting sensitive personal information, government-issued identification, fingerprints, employment history, and signed authorization—all of which need to be handled securely and compliantly.

This template brings together all those requirements into a single, branded form that guides applicants through each step clearly. You'll collect verified identity documents, employment details, disclosure authorizations, and state-specific information without juggling multiple PDFs, email threads, or manual data entry.

Perfect for Organizations That Need Compliant Background Screening

This form is designed for:

• Schools and childcare centers onboarding teachers, aides, and staff
• Healthcare facilities hiring clinicians, caregivers, or support staff
• Social services and nonprofits screening volunteers and employees
• Youth sports organizations and camps verifying coaches and counselors
• Foster care and adoption agencies processing applicant clearances
• State licensing boards requiring standardized clearance submissions

What This Template Includes

The form walks applicants through a complete identity verification and clearance process:

• Personal identification: Full legal name, date of birth, SSN (last 4 digits), contact details, and current address
• Photo ID upload: Secure image submission of driver's license, passport, or state ID
• Fingerprint submission: Instructions and file upload for electronic or card-based fingerprinting
• Employment verification: Current employer, position, hire date, and supervisor contact
• Disclosure authorization: Legal consent for background check and registry searches
• State-specific requirements: Conditional fields for additional state documentation or disclosures
• Affirmation and signature: Electronic signature confirming accuracy of information

Conditional logic ensures that applicants only see relevant questions based on their state and employment status, keeping the experience streamlined while staying compliant.

Automate Your Background Screening Workflow with Stepper

Once you've collected a submission, Paperform integrates seamlessly with Stepper to automate your next steps. You can route completed forms to your HR system, trigger notification emails to compliance officers, create applicant records in your ATS, or send submission data directly to your background check provider—all without manual handoff.

For organizations processing high volumes of clearance applications, this automation ensures nothing falls through the cracks and speeds up your time-to-hire while maintaining full audit trails.

Secure, Compliant, and SOC 2 Certified

Handling sensitive identity documents and personal information demands the highest security standards. Paperform is SOC 2 Type II certified, meaning your data is encrypted, access-controlled, and independently audited. You can confidently collect Social Security details, ID photos, and fingerprints knowing your platform meets enterprise-grade compliance requirements.

Plus, with built-in features like SSL encryption, secure file uploads, password protection, and submission expiry, you maintain full control over how long sensitive data is retained and who can access it.

Get Started in Minutes

This template is ready to use as-is or customize to match your organization's branding, specific state requirements, or internal policies. Update the disclosure language, add your logo, adjust required fields, or integrate with your existing HR and compliance tools—all without writing a line of code.

Trusted by organizations worldwide, Paperform helps you run compliant, efficient background screening processes that protect the children and communities you serve.