Certified Nursing Assistant (CNA) Employment Application

Streamline Your CNA Hiring Process with Paperform

Finding qualified Certified Nursing Assistants is critical for healthcare facilities, but the hiring process often involves mountains of paperwork, manual verification, and scattered documentation. This CNA Employment Application template brings everything together in one professional, compliant form that works as hard as your care team.

Why Healthcare Facilities Choose This Template

Healthcare administrators, HR managers, and nursing directors face unique challenges when hiring CNAs. You need to verify licenses, collect immunization records, assess HIPAA knowledge, calculate shift differentials, and ensure every candidate meets your facility's standards—all while providing a professional experience that reflects your organization's commitment to quality care.

This template is specifically designed for:

• Hospitals and medical centers managing high-volume CNA recruitment
• Nursing homes and assisted living facilities seeking qualified care staff
• Home healthcare agencies building dependable care teams
• Rehabilitation centers hiring specialized nursing assistants
• Staffing agencies placing CNAs across multiple healthcare settings

What Makes This Template Essential

License Verification Built In
Collect state certification numbers, license expiration dates, and registry information in structured fields that make verification straightforward. No more chasing down incomplete credentials or deciphering handwritten forms.

Immunization Records Management
Upload fields for TB tests, MMR, Hepatitis B, flu shots, and COVID-19 vaccination records keep all required documentation in one place. Each submission becomes a complete candidate file, ready for compliance review.

Shift Differential Calculator
The built-in calculator shows candidates their potential earnings across different shift options—day, evening, night, and weekend rates. This transparency helps attract quality applicants and sets clear expectations from the start.

HIPAA Compliance Assessment
An integrated knowledge check ensures every candidate understands patient privacy fundamentals before they're hired. This isn't just about compliance—it's about protecting your patients and your facility from day one.

How Paperform Transforms Your Hiring Workflow

With Paperform's conditional logic, the form adapts to each candidate's background. If someone indicates they're a new graduate, they'll see questions about their training program. Experienced CNAs get prompted for employment history and references. Every applicant gets a personalized experience without you building multiple forms.

File uploads handle immunization records, certifications, and other required documents with secure storage. No more emailing PDFs back and forth or losing track of attachments in crowded inboxes.

The calculation engine powers the shift differential calculator, automatically computing potential earnings based on hourly rates and shift premiums—giving candidates clear financial information and helping them make informed decisions about their availability.

Connect Your Entire Hiring Stack

Once a CNA application comes in, Paperform can trigger your entire onboarding workflow through Stepper (stepper.io). Automatically:

• Send applications to your applicant tracking system or HRIS
• Create candidate records in your database
• Notify hiring managers of new applications
• Schedule interviews based on candidate availability
• Trigger background check processes
• Update spreadsheets or project management tools

This automation means your HR team spends less time on administrative tasks and more time interviewing the best candidates.

For facilities that need signatures on employment agreements, certifications, or facility policies, Papersign (papersign.com) lets you turn approved applications into contracts and collect legally binding eSignatures—keeping the entire hiring process digital and compliant.

Designed for Healthcare Compliance

Healthcare facilities operate under strict regulatory requirements, and this template is built with those standards in mind. While Paperform is not HIPAA compliant itself, the form structure helps you collect the information you need for credentialing, compliance documentation, and regulatory reporting.

With SOC 2 Type II compliance, role-based access controls, and secure file handling, Paperform provides the security foundation that healthcare organizations require. Your sensitive applicant data stays protected throughout the hiring process.

Built for Healthcare HR Teams

Whether you're a lone HR professional at a community nursing home or part of a larger hospital system's recruitment team, this template adapts to your workflow. The intuitive editor lets you adjust questions, add your facility-specific policies, update pay rates, or modify the HIPAA quiz without any technical knowledge.

Need to track applications across multiple locations? Use Paperform's reporting and analytics to see which positions are getting the most interest, where candidates are dropping off, and how quickly you're filling open shifts. The AI Insights feature can even summarize trends across hundreds of applications, helping you refine your recruitment strategy.

Start Hiring Better CNAs Today

Stop juggling paper applications, scattered documents, and manual data entry. This CNA Employment Application template gives you a professional, compliant, and efficient hiring process from the first click to the final signature.

Healthcare facilities using Paperform report faster time-to-hire, better candidate experiences, and significantly less administrative burden on HR teams. When you're competing for qualified CNAs in a tight labor market, a smooth application process makes all the difference.

Ready to modernize your CNA hiring? Start with this template and customize it to match your facility's brand, policies, and specific requirements. Your next great hire is just a form away.