Capital Expenditure Approval Request Form

Capital Expenditure Approval Made Simple

Managing capital expenditure requests shouldn't mean juggling email chains, spreadsheet attachments, and lost approval signatures. This Capital Expenditure Approval Request Form gives finance teams, department heads, and executives a single place to submit, review, and approve significant asset purchases—complete with financial impact analysis, depreciation schedules, and conditional routing based on spend thresholds.

Built for growing businesses that need clear audit trails and financial controls, this template helps you capture all the details that matter: asset specifications, budget codes, justification, expected ROI, and multi-year depreciation impact. Conditional logic automatically routes high-value requests to CFO or executive sign-off, while smaller purchases can flow through departmental approval only.

Why Paperform for CapEx approvals?

Paperform transforms your capital expenditure process from paper-based chaos into a streamlined digital workflow. The form captures structured financial data, attaches supporting documents, calculates depreciation impacts, and triggers the right approval chain—all without a single spreadsheet or email forward.

Integrated workflows with Stepper: Once a CapEx request is submitted, use Stepper to automate what happens next. Route approvals to the right stakeholders based on amount thresholds, update your ERP or accounting system, notify procurement teams, log approvals in project management tools, and keep an audit trail in your company's system of record—all without manual handoffs.

Secure signatures with Papersign: For requests requiring formal sign-off, use Papersign to turn approved submissions into binding approval documents. Send the request summary, financial impact analysis, and terms to your CFO or finance director for secure eSignature, keeping everything linked to the original submission for compliance and audit purposes.

Whether you're in manufacturing, retail, professional services, or technology, this template adapts to your approval hierarchies, budget structures, and financial reporting needs. Finance teams get the visibility and control they need, department heads get a clear submission process, and executives get the data to make informed capital allocation decisions.

Paperform is SOC 2 Type II compliant and trusted by finance and operations teams worldwide to handle sensitive budget and approval workflows with confidence.