Assisted Living Activity Calendar Theme Change Request

Managing activity calendars in assisted living communities requires careful planning, resident input, and coordination across multiple staff members. This Assisted Living Activity Calendar Theme Change Request form helps activity directors, recreation coordinators, and care teams streamline the process of proposing and approving new themed activities while ensuring resident interests are heard and operational needs are met.

Why use this form for your assisted living facility?

Whether you're planning a seasonal celebration, introducing a new monthly theme, or responding to resident requests, this template captures everything needed for successful implementation. The form collects resident interest data, identifies staff preparation requirements, outlines supply procurement needs, and routes requests through proper approval channels—all in one organized submission.

Key features include:

• Resident interest survey to gauge enthusiasm and participation
• Staff preparation and training requirements assessment
• Supply and equipment procurement checklists
• Budget estimation and vendor coordination
• Activities director approval workflow
• Timeline planning for smooth implementation

Perfect for assisted living and senior care professionals

This form is designed specifically for activities directors, recreation coordinators, care managers, and administrative staff in assisted living facilities, memory care units, independent living communities, and continuing care retirement communities (CCRCs). It helps bridge communication between residents, activities staff, dietary teams, maintenance, and administration.

By using Paperform's conditional logic, the form adapts based on the type of theme change requested—whether it's a one-time event, recurring weekly activity, or full monthly theme overhaul. This ensures you're only asking for relevant information and keeping the process efficient.

Automate your approval workflow with Stepper

Once a theme change request is submitted, you can use Stepper to automatically route the request to your activities director for approval, notify dietary staff if food is involved, alert maintenance about setup needs, and even create procurement orders in your facility management system. This keeps everyone in the loop without manual follow-up emails or lost paperwork.

Secure, compliant, and resident-focused

Paperform is SOC 2 Type II compliant and offers enterprise-grade security features, making it suitable for handling resident information and facility operations data. The form can be customized to match your facility's branding and embedded directly into your staff intranet or shared via link for easy access across departments.

Transform how your facility manages activity planning and create more engaging, resident-centered programming with this comprehensive theme change request form.