Architecture Firm Project Budget Template

Streamline Architecture Project Budgeting with Paperform

Planning an architecture project budget involves juggling multiple cost centers—from schematic design through construction administration, consultant coordination, permitting, and inevitable revisions. This Architecture Firm Project Budget Template gives principal architects and project managers a structured, professional way to forecast costs, allocate resources across design phases, and present clear budget breakdowns to clients or internal stakeholders.

Built for Architecture Practices

Whether you're a boutique studio or a growing firm managing multiple projects, this template helps you:

• Break down costs by design phase: Schematic Design, Design Development, Construction Documents, Bidding & Negotiation, and Construction Administration
• Account for consultant fees: structural, MEP, landscape, and specialty consultants
• Factor in permit and regulatory costs that vary by jurisdiction
• Plan for revision allowances so scope changes don't derail your budget
• Present professional, branded budget estimates to clients

Instead of wrestling with clunky spreadsheets or generic forms, you can customize this template to match your firm's terminology, fee structures, and branding—then share it as a standalone link, embed it in proposals, or use it internally for project kickoffs.

Automate Budget Approvals and Workflows

Once a budget is submitted, you can use Stepper (stepper.io) to route it for internal review, send it to the client for approval, log it in your project management tool, or trigger a follow-up workflow that creates tasks for each design phase. Conditional logic lets you customize confirmation messages or next steps based on project type, size, or budget range.

If you need client sign-off on the proposed budget, you can use Papersign (papersign.com) to turn the submission into a formal agreement, complete with eSignatures and a clean audit trail—keeping everything connected to the original budget form.

Trusted by Creative and Professional Services Firms

Paperform is built for SMBs that need flexibility, speed, and polish in their client-facing forms. With SOC 2 Type II compliance, custom domains, conditional logic, and native integrations with the tools architects already use (Slack, Google Sheets, Airtable, Notion, and more), this template grows with your practice.

Whether you're budgeting a residential renovation or a commercial development, this template helps you stay organized, transparent, and professional from the first estimate to final invoicing.