Aquarium Supplier Onboarding Form

Setting up a new aquarium supplier relationship requires careful vetting of sourcing practices, health standards, and sustainability credentials. This Aquarium Supplier Onboarding Form streamlines the qualification process for aquariums, marine centers, pet stores, and aquatic retailers looking to work with responsible suppliers.

Built specifically for the aquarium and aquatic industry, this template captures everything you need to evaluate potential vendors—from sustainable fishing and breeding certifications to water quality testing protocols and quarantine procedures. Use it to ensure your suppliers meet your ethical standards and can deliver healthy, responsibly sourced marine and freshwater species.

What makes this template essential:

The form covers company credentials, sourcing methods (wild-caught vs. captive-bred), sustainability certifications (MSC, MAC, etc.), species health guarantees, shipping procedures, and detailed water quality testing protocols. You'll also capture quarantine practices, veterinary support, and compliance documentation—all critical for maintaining healthy stock and meeting regulatory requirements.

With conditional logic built in, the form adapts based on supplier type and species offered, ensuring you collect relevant information without overwhelming every vendor with unnecessary questions. Once submitted, you can route approvals through Stepper to notify your procurement team, quality assurance staff, and compliance officers automatically.

Whether you're a public aquarium, aquatic specialty retailer, or marine research facility, this template helps you build a network of trusted suppliers who share your commitment to animal welfare and environmental responsibility. Paperform's flexible design lets you customize fields, add your own certification requirements, and integrate submissions directly into your supplier database or CRM.