Applicant Tracking System Vendor Evaluation Form

Finding the right Applicant Tracking System (ATS) is critical for talent acquisition teams looking to streamline their recruiting workflows and deliver exceptional candidate experiences. This comprehensive vendor evaluation form helps HR professionals, recruiting managers, and talent acquisition leaders systematically assess ATS vendors across the dimensions that matter most—from candidate-facing features to backend reporting and integrations.

Built with Paperform, this template enables you to standardize your vendor evaluation process, compare solutions side-by-side, and make data-driven procurement decisions. Whether you're replacing a legacy system or implementing your first ATS, this form captures the critical information you need about candidate experience, workflow automation, reporting capabilities, and essential integrations like background checks.

The form guides evaluators through key considerations including user interface quality, mobile responsiveness, automation features, compliance capabilities, integration ecosystem, and pricing transparency. Use conditional logic to dive deeper into specific features that matter to your organization, and collect structured feedback that makes vendor comparison straightforward.

Once completed, submissions can trigger your procurement workflow using Stepper—automatically routing evaluations to stakeholders, creating comparison scorecards, scheduling vendor demos, or updating your procurement tracking system. This ensures your ATS selection process moves forward efficiently while keeping all decision-makers aligned.

Perfect for HR teams, talent acquisition professionals, recruitment agencies, and companies of all sizes evaluating ATS solutions, this template helps you move from vendor chaos to procurement clarity.